Remote-First Executive Assistant to Managing Director

EngineRoom Applications; Philippines; On-site; PHP 550,000 - 950,000; Full time

Job summary

EngineRoom is seeking an Executive Assistant to the Managing Director to safeguard the MD’s time and drive efficiency across the executive office. You will manage calendars, coordinate high-level meetings, arrange travel, and handle communications with discretion.

You will act as gatekeeper and trusted adviser, supporting strategic initiatives across our remote-first, international team in the Philippines, Australia, and New Zealand.

Qualifications

• Proven experience supporting senior executives, preferably at MD level.
• Exceptional organisational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and virtual meeting platforms.
• Strong discretion and ability to handle confidential information.

Responsibilities

• Manage the MD's calendar, schedule meetings, and coordinate travel arrangements.
• Serve as primary contact for the MD, handling emails and calls with discretion.
• Organise high-level meetings, prepare agendas, take minutes, and follow up on actions.
• Arrange travel itineraries and coordinate events with meticulous attention to logistics.
• Maintain documents and records for the MD.
• Support special projects with regular progress updates and deadlines.
• Handle expense reports and invoices for the MD.
• Protect confidential information and maintain confidentiality.
• Build relationships with internal and external stakeholders on behalf of the MD.

Skills

Organisational skills

Communication

Time management

Discretion

Problem solving

Relationship building

Attention to detail

Tools

Microsoft Office Suite

Virtual meeting platforms

Job description

EngineRoom is seeking an Executive Assistant to the Managing Director to safeguard the MD’s time and drive efficiency across the executive office. You will manage calendars, coordinate high-level meetings, arrange travel, and handle communications with discretion.

You will act as gatekeeper and trusted adviser, supporting strategic initiatives across our remote-first, international team in the Philippines, Australia, and New Zealand.