Remote Finance & Operations Assistant — Automate & Optimize

Core-VA Solutions; Cavite City; Remote; PHP 517,000 - 689,000; Full time

Benefits offered by this job

100% remote / work-from-home setup

Paid Time Off (PTO)

U.S. public holidays observed

Job summary

Core-VA Solutions is seeking a Finance & Operations Assistant to support bookkeeping, AP/AR, and financial reporting across multiple entities. This role emphasizes automation, process mapping, and standardized workflows to streamline operations.

You will build dashboards, budgets, and cash flow forecasts while maintaining accuracy and confidentiality. The position offers a fully remote setup and opportunities to contribute to healthcare staffing initiatives.

Qualifications

• Experienced in full-cycle bookkeeping, staff accounting, or finance operations with 3+ years of experience
• Highly proficient in QuickBooks Online, including multi-entity bookkeeping
• Advanced in Excel, including PivotTables, lookups, formulas, and financial models
• Comfortable with accrual accounting and month-end close
• Experienced in budgeting, forecasting, financial reporting, and variance analysis
• Able to identify a manual process, improve it, and explain the measurable result
• Highly organized, accurate, proactive, and comfortable working independently
• A clear communicator who can explain financial information in simple, practical terms
• Comfortable handling confidential financial and client information

Responsibilities

• Maintain accurate QuickBooks Online records across multiple entities
• Manage AP/AR, invoicing, payment processing, reconciliations, and month-end close
• Prepare P&L, balance sheet, cash flow, AR/AP aging, and variance reports
• Build and maintain cash flow forecasts, budgets, and budget-to-actual reporting
• Monitor financial and operational deadlines, calendars, vendors, contracts, and documentation
• Identify inefficient or repetitive processes and develop better workflows
• Build automations, templates, dashboards, and standardized processes using Microsoft 365, Excel, Power Automate, Asana, and QuickBooks
• Create and maintain clear SOPs and process documentation
• Track KPIs and provide leadership with clear, actionable financial information
• Support finance-related activities for affiliated staffing and nonprofit entities

Skills

full-cycle bookkeeping

staff accounting

finance operations

QuickBooks Online

Excel

PivotTables

accrual accounting

budgeting

forecasting

financial reporting

variance analysis

multi-entity bookkeeping

confidentiality handling

Tools

Microsoft 365

Power Automate

Asana

Zapier

Make

Power Query

VBA

Python

SharePoint

Teams

Job description

Core-VA Solutions is seeking a Finance & Operations Assistant to support bookkeeping, AP/AR, and financial reporting across multiple entities. This role emphasizes automation, process mapping, and standardized workflows to streamline operations.

You will build dashboards, budgets, and cash flow forecasts while maintaining accuracy and confidentiality. The position offers a fully remote setup and opportunities to contribute to healthcare staffing initiatives.