Remote Finance & Admin Lead for Multi-Entity NZ Trades

D2B; Philippines; Remote; PHP 893,000 - 1,004,000; Full time

Job summary

D2B is seeking an experienced Finance & Business Administration Officer to provide dedicated financial and administrative support across four NZ entities. Operating remotely from the Philippines, you will manage day-to-day bookkeeping, job costing, management reporting, and back-office operations across four Xero accounts, ServiceM8, and Excel.

This hands-on role requires problem-solving, discrepancy investigation, and ownership, with initial focus on bringing accounts up to date and absorbing

Qualifications

• Advanced proficiency in Xero and Microsoft Excel mandatory.
• Solid understanding of AP/AR workflows, bank reconciliations, and NZ GST requirements.
• Experience managing multi-entity accounts and cross-system reconciliations.
• Strong commercial acumen with job-costing and management reporting expertise.

Responsibilities

• Manage daily bookkeeping, bank reconciliations, and financial records across four entities and Xero accounts.
• Review invoices, apply correct coding and tracking categories, and move items to approved status.
• Oversee AP/AR, monitor overdue invoices and customer payments.
• Prepare NZ GST returns for executive review and approval.
• Potential payroll processing via Crystal Payroll as needed.
• Track and reconcile job costs across Xero, ServiceM8, and Excel schedules.
• Audit contractor rates against invoiced amounts and verify pricing.
• Ensure revenues and expenses are allocated to the correct entity, job, and tracking category.
• Produce weekly and monthly management reports with updated schedules and tracking models.
• Maintain clean electronic records, filings, and job documentation; drive process improvements.

Skills

Xero

Excel

AP/AR workflows

NZ GST compliance

Multi-entity management

Tools

ServiceM8

Crystal Payroll

Excel schedules

Job description

D2B is seeking an experienced Finance & Business Administration Officer to provide dedicated financial and administrative support across four NZ entities. Operating remotely from the Philippines, you will manage day-to-day bookkeeping, job costing, management reporting, and back-office operations across four Xero accounts, ServiceM8, and Excel.

This hands-on role requires problem-solving, discrepancy investigation, and ownership, with initial focus on bringing accounts up to date and absorbing