Strategic EA & Bookkeeper (Xero, Sydney Hours)

D2B; Manila; On-site; PHP 798,000 - 955,000; Full time

Job summary

D2B in Manila seeks an Executive Assistant / Bookkeeper to balance day-to-day financial reconciliation with high-level administration. Reporting to the Philippines-based Senior Accountant for bookkeeping and to the executive leadership team for admin tasks, the role ensures accurate audit trails and compliance with Australian standards.

Responsibilities include reconciling bank, Shopify and card transactions in Xero, reviewing supplier invoices, supporting payments, maintaining filing, and

Qualifications

• 2 years experience as Executive Assistant with Bookkeeping experience.
• Hands-on Xero experience (essential).
• Experience with Australian GST and BAS-related transaction coding.
• Experience with AP automation tools (Lightyear or similar) and Shopify reconciliations (highly desirable).
• Bank and card reconciliations across multiple entities (desirable).
• Experience supporting a board or company secretary: board packs, minutes, registers (desirable).
• Demonstrated discretion with confidential board, shareholder and financial information.
• Willingness to use AI and automation tools to streamline repetitive tasks.
• Strong Microsoft 365 skills, particularly Excel, PowerPoint, Word and Outlook.

Responsibilities

• Reconcile bank, Shopify and company card transactions in Xero daily; match receipts to invoices and follow up missing receipts.
• Review and correct coding of supplier invoices; maintain supplier coding defaults and support weekly pay runs.
• Support payment approvals by verifying supplier bank details and ensuring compliance with policies.
• Reconcile supplier statements; chase outstanding invoices to minimise accruals.
• Monitor accounts payable inboxes and respond to payment enquiries within 24 hours.
• First-pass checks of staff expense claims against policy before payment.
• Set up new suppliers/customers; complete credit applications and verify ABN/bank details.
• Weekly review and recoding of transactions to correctly classify revenue, costs and balance sheet items.
• Check and correct GST coding; escalate queries for review.

Skills

Xero

Lightyear

Shopify

MS 365 skills

Discretion

Automation tools

Excel

PowerPoint

Word

Outlook

Tools

Xero

Lightyear

Shopify

Job description

D2B in Manila seeks an Executive Assistant / Bookkeeper to balance day-to-day financial reconciliation with high-level administration. Reporting to the Philippines-based Senior Accountant for bookkeeping and to the executive leadership team for admin tasks, the role ensures accurate audit trails and compliance with Australian standards.

Responsibilities include reconciling bank, Shopify and card transactions in Xero, reviewing supplier invoices, supporting payments, maintaining filing, and