Remote Executive & Operations Support Specialist

MultiplyMii; Philippines; On-site; PHP 335,000 - 391,000; Part time

Benefits offered by this job

100% Remote Work

13th Month Pay

Healthcare (HMO)

Comprehensive Fringe Benefits package

Paid Service Incentive Leave (SIL)

Paid Philippines Holidays

Free Learning and Development Programs

Job summary

MultiplyMii is seeking an Executive and Operations Assistant to support a busy client with outstanding organizational and communication skills. This remote role focuses on calendar management, project coordination, logistics, and administrative operations to keep the creator's workflow smooth and productive.

The ideal candidate thrives in a fast-paced, entrepreneurial environment, can juggle multiple projects, and proactively solves problems while maintaining attention to detail.

Qualifications

• 2–4 years of experience in operations, project management, administrative support or related roles.
• Strong experience managing executive priorities, schedules, appointments, and administrative coordination.
• Strong organizational skills and attention to detail
• Comfortable using productivity and communication tools (Slack, WhatsApp, Google Workspace, or similar)
• Familiarity with creative projects, journalism, photography, or media production
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities
• Self-starter and can work independently without being micromanaged
• Experience coordinating/delegating tasks

Responsibilities

• Take ownership of projects from start to finish, ensuring deadlines, priorities, deliverables, and follow-ups are effectively managed.
• Create, implement, and maintain structured systems, processes, and project management frameworks to keep projects organized, track progress, and ensure accountability.
• Manage multiple projects and competing priorities simultaneously while maintaining attention to detail and ensuring timely completion.
• Facilitate communication and collaboration with freelancers, contractors, and creative partners as needed.
• Identify opportunities to improve processes, organization, and overall operational efficiency.
• Provide timely updates and progress reports to the client regarding ongoing initiatives, project status, and key deliverables.
• Manage the client’s calendar, meetings, scheduling, and day-to-day administration as needed.
• Manage files, documents, digital records, and administrative systems efficiently.
• Record, categorize, and maintain expense reports and related documentation.
• Handle day-to-day administrative tasks and operational support to ensure seamless workflow.
• Serve as a key point of coordination between the client and external stakeholders, collaborators, and vendors.
• Support the client with follow-ups, correspondence, and other administrative tasks as needed.
• Assist with podcast and media projects, providing basic video/audio editing (Adobe Premiere, Final Cut, Audacity, or similar)
• Offer creative support for other content projects, including graphic design or copywriting as needed
• Organize and manage creative assets and project files
• Follow client direction while applying independent creative judgment

Skills

Executive support

Organization

Communication

Remote work

Media production familiarity

Education

Journalism/Media degree

Tools

Slack

Google Workspace

WhatsApp

Job description

MultiplyMii is seeking an Executive and Operations Assistant to support a busy client with outstanding organizational and communication skills. This remote role focuses on calendar management, project coordination, logistics, and administrative operations to keep the creator's workflow smooth and productive.

The ideal candidate thrives in a fast-paced, entrepreneurial environment, can juggle multiple projects, and proactively solves problems while maintaining attention to detail.