Remote Executive & Operations Coordinator (Construction)

Hammerjack Pty Ltd; Philippines; On-site; PHP 391,000 - 670,000; Full time

Benefits offered by this job

Work-from-home opportunity

Paid training

Collaborative work environment

Job summary

Hammerjack Pty Ltd is seeking an Executive & Operational Support role based remotely from the Philippines. You will provide daily executive support, manage priorities, and coordinate construction operations, vendor and project communications, and CRM activities.

The role emphasizes process improvement, documentation, and efficient day-to-day administration to enable leadership focus and growth. A flexible night-shift aligned with PH time is offered.

Qualifications

• Experience as an Executive Assistant, Operations Assistant, Project Coordinator, or similar role.
• Experience with construction, trades, home services, electrical, generator, or field-service companies preferred
• Strong written and verbal English communication skills
• Excellent organisational skills with strong attention to detail
• Ability to manage multiple priorities and keep tasks moving forward
• Strong follow-up skills and ability to hold processes accountable
• Ability to work independently, make decisions, and take ownership of responsibilities
• Comfortable working with sales teams, contractors, vendors, and operational partners
• Ability to organise information and turn broad ideas into actionable steps
• Professional, reliable, and trustworthy with strong judgement

Responsibilities

• Provide daily executive support to company leadership, helping manage priorities, schedules, tasks, and follow-up items
• Track important deadlines, commitments, and action items to ensure nothing falls through the cracks
• Organize operational issues, questions, and requests to ensure they are properly addressed and followed through
• Prepare daily or weekly updates outlining completed tasks, outstanding items, blockers, and next steps
• Help leadership stay focused by managing administrative details and coordinating priorities

Skills

Executive Assistant experience

Operations coordination

Project coordination

Construction/field-service knowledge

Strong English communication

Organizational skills

Multitasking

Follow-up & accountability

Independent decision making

Vendor/contractor coordination

CRM experience

Process improvement

AI tools familiarity

Tools

CRM software

AI tools (ChatGPT/ Zapier)

Job description

Hammerjack Pty Ltd is seeking an Executive & Operational Support role based remotely from the Philippines. You will provide daily executive support, manage priorities, and coordinate construction operations, vendor and project communications, and CRM activities.

The role emphasizes process improvement, documentation, and efficient day-to-day administration to enable leadership focus and growth. A flexible night-shift aligned with PH time is offered.