People Ops Project Coordinator

Hammerjack Pty Ltd; Philippines; On-site; PHP 360,000 - 480,000; Full time

Job summary

Hammerjack Pty Ltd in the Philippines seeks a Project Coordinator to support people operations, managing the full staff lifecycle from sourcing through onboarding, while safeguarding staff records and ensuring incidents are tracked and resolved promptly. The role reports to the Head of Operations and collaborates across teams to keep projects on track.

The coordinator will maintain IMS processes, prepare minutes, and provide timely updates to stakeholders to protect delivery outcomes.

Qualifications

• Experience coordinating recruitment and onboarding activities.
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Responsibilities

• Follow up with recruitment to source and track candidates.
• Coordinate onboarding logistics for new staff.
• Coordinate onsite training as required.
• Maintain accurate staff information records.
• Check in with stakeholders to understand needs.
• Administer IMS case process across quality and information security.
• Prepare minutes for IMS meetings.
• Update staff records and take action on business needs.
• Manage incident reporting and documentation.
• Prepare and share status reports with stakeholders.
• Ensure timely communication across teams.
• Track project status, dependencies, milestones, and progress.
• Coordinate end-to-end project activities with stakeholders.
• Process activities per due dates, priorities, and controls.
• Maintain project notes and action logs.

Skills

Staff lifecycle coordination

Recruitment coordination

Onboarding logistics

Stakeholder communication

IMS governance

Record-keeping

Job description

Hammerjack Pty Ltd in the Philippines seeks a Project Coordinator to support people operations, managing the full staff lifecycle from sourcing through onboarding, while safeguarding staff records and ensuring incidents are tracked and resolved promptly. The role reports to the Head of Operations and collaborates across teams to keep projects on track.

The coordinator will maintain IMS processes, prepare minutes, and provide timely updates to stakeholders to protect delivery outcomes.