Remote Executive Assistant to the Managing Director

Clarke Point Pte Ltd; Metro Manila; Remote; PHP 614,000 - 781,000; Full time

Benefits offered by this job

Fully remote

Health insurance allowance

Long-term contract

Melbourne hours

Job summary

BEAM Automation, based in Melbourne, is seeking a highly organized Virtual Assistant - Executive Support to assist the Managing Director with email and calendar management, meeting coordination, and file maintenance. This long-term, remote, independent contractor role requires reliable communication with Australian clients and a strong eye for detail.

Based in the Philippines, you will manage inboxes, schedule meetings, track actions, update basic CRM tasks, and keep Drive folders tidy, with

Qualifications

• Bachelor’s degree required.
• 1–2 years experience in virtual assistance, administration or executive support.
• Excellent written English.
• Strong organisational skills and attention to detail.
• Comfortable managing email triage and calendars for an executive.
• Working knowledge of Google Workspace (Gmail, Calendar, Drive).
• Comfortable communicating with clients and team on video calls.
• Highly responsive during working hours with timely responses and task action.

Responsibilities

• Manage and monitor Craig's inbox and calendar.
• Organise, reschedule and cancel client and prospect meetings.
• Triage emails and client correspondence, identify actions for Craig.
• Follow up on outstanding files, information and reminders.
• Send requested files and keep Google Drive organized.
• Capture meeting notes and chase team for completion.

Skills

Independent contractor

Virtual assistance

Administrative support

Written English

Google Workspace

Video calls

Organisational skills

Education

Bachelor’s Degree

Tools

HubSpot

GoHighLevel

ClickUp

Job description

BEAM Automation, based in Melbourne, is seeking a highly organized Virtual Assistant - Executive Support to assist the Managing Director with email and calendar management, meeting coordination, and file maintenance. This long-term, remote, independent contractor role requires reliable communication with Australian clients and a strong eye for detail.

Based in the Philippines, you will manage inboxes, schedule meetings, track actions, update basic CRM tasks, and keep Drive folders tidy, with