Remote Executive Assistant to Founders & Projects

TLNT; Mexico; On-site; PHP 3,699,000 - 6,165,000; Full time

Benefits offered by this job

100% remote

Independent contractor agreement

Long-term engagement

Job summary

TLNT is seeking an organized Executive Assistant for a fully remote role supporting company executives. The candidate will manage calendars, coordinate meetings and events, handle email and communications, and maintain CRM data.

A focus on relationship management and working with remote teams and vendors is essential. The role requires 3+ years of executive support, exceptional English communication, strong organization, and independence.

Qualifications

• 3+ years supporting executives, founders, or business owners.
• Exceptional written and verbal English communication.
• Highly organized with outstanding attention to detail.
• Comfortable managing multiple priorities simultaneously.
• Experience with HubSpot or similar CRM preferred.
• Experience coordinating remote teams, vendors, or freelancers is a plus.

Responsibilities

• Provide high-level executive support to company executives.
• Manage a busy calendar and scheduling across multiple organizations.
• Coordinate meetings, lunches, dinners, and networking events.
• Prioritize appointments and optimize the founder's schedule.
• Manage email follow-up and inbox organization as directed.
• Maintain ongoing communication with approximately 300 professional contacts.
• Track client touchpoints and ensure relationships remain active.
• Assist with networking organizations (e.g., ProVisors) and associations.
• Keep HubSpot updated and organized; coordinate simple HubSpot projects.
• Act as liaison between the founder and outside vendors (designers, freelancers).
• Coordinate marketing initiatives, white papers, case studies, and supporting materials.
• Gather assets, organize files, communicate deadlines, and keep projects moving.
• Follow up with stakeholders to ensure timely completion of tasks.
• Track ongoing projects and action items; help prioritize daily work.

Skills

Executive support

Calendar management

Email management

Relationship management

CRM (HubSpot)

Remote team coordination

English communication

Tools

HubSpot

Job description

TLNT is seeking an organized Executive Assistant for a fully remote role supporting company executives. The candidate will manage calendars, coordinate meetings and events, handle email and communications, and maintain CRM data.

A focus on relationship management and working with remote teams and vendors is essential. The role requires 3+ years of executive support, exceptional English communication, strong organization, and independence.