Remote Luxury Executive Assistant to Founder

Assist World; Manila; On-site; PHP 481,000 - 549,000; Full time

Benefits offered by this job

100% Remote

Birthday bonus

Testimonial bonus

No tracker

Job summary

Assist World, a luxury risk-managed life-insurance brokerage, seeks an Executive Assistant to support the founder with precision and discretion. This remote role focuses on calendar and inbox management, client communications with high-net-worth international clients, and maintaining a flawless process flow.

The ideal candidate is a proactive self-starter who can complete tasks without micromanagement, reporting back with clear updates and outcomes.

Qualifications

• Strong written and remote oral communication skills with high-net-worth clients
• Proficiency with spreadsheets (Excel/Google Sheets) and Word processing
• CRM experience; HubSpot preferred but not mandatory
• Strong calendar and inbox management
• High attention to detail
• Independent work with defined processes
• Experience setting up a dedicated business phone line for international calls

Responsibilities

• Manage founder's calendar and inbox daily with urgency
• Own client transaction process flow from handoff to completion
• Maintain and update client/deal records in the CRM and prepare status reports
• Handle written and remote oral communication with high-net-worth clients
• Prepare client-facing materials and internal tracking documents
• Flag issues and escalate only when needed
• Support ad hoc requests tied to time-sensitive high-value transactions

Skills

Written communication

Remote communication

Spreadsheet proficiency

Word processing

CRM experience

Calendar/inbox management

Attention to detail

Independent work

Phone line setup

Tools

HubSpot CRM

Excel

Google Sheets

Google Docs

OpenPhone/Zoom Phone/RingCentral

Job description

Assist World, a luxury risk-managed life-insurance brokerage, seeks an Executive Assistant to support the founder with precision and discretion. This remote role focuses on calendar and inbox management, client communications with high-net-worth international clients, and maintaining a flawless process flow.

The ideal candidate is a proactive self-starter who can complete tasks without micromanagement, reporting back with clear updates and outcomes.