Remote Executive Assistant to Founder & CEO

Contrlr; Philippines; On-site; PHP 1,004,000 - 1,674,000; Full time

Job summary

Contrlr is seeking an exceptional Executive Assistant to work closely with the Founder & CEO in a fast-moving, remote setting from the Philippines. This role sits at the heart of the business, coordinating across executives, advisors, customers, partners and stakeholders while building the systems and rhythm needed as the company scales.

You will own calendar management, prepare briefs, and help drive decisions with strong research, organisation and independent action.

Qualifications

• 5+ years' experience in Executive Assistance or similar high-trust role.
• Experience supporting a founder/CEO in a startup/scale-up environment.
• Ability to manage complex calendars and multiple stakeholders.
• Excellent written and verbal communication with senior executives and external partners.
• Strong judgement, discretion with confidential information.
• Outstanding organisational skills and attention to detail.
• Proactive, independent work style in a remote setting.
• Familiarity with project management, CRM, automation or productivity tools.
• Willingness to learn and use AI tools to improve efficiency.

Responsibilities

• Support the Founder & CEO and coordinate priorities across the executive team.
• Manage the Founder's calendar, meetings, and travel as needed.
• Prepare briefing notes, agendas and follow-ups for meetings.
• Conduct research and summarise information to support decisions.
• Document processes and help implement systems to scale operations.
• Coordinate cross-functional projects involving internal and external stakeholders.

Skills

Calendar management

Stakeholder coordination

Executive communication

Discretion and judgment

Organisational skills

Proactive problem solving

Research abilities

Project management tools

AI/tool familiarity

Remote work discipline

Tools

CRM

Automation tools

Project management software

AI tools

Job description

Contrlr is seeking an exceptional Executive Assistant to work closely with the Founder & CEO in a fast-moving, remote setting from the Philippines. This role sits at the heart of the business, coordinating across executives, advisors, customers, partners and stakeholders while building the systems and rhythm needed as the company scales.

You will own calendar management, prepare briefs, and help drive decisions with strong research, organisation and independent action.