Remote Executive Assistant to Founder & EOS Implementer

FreedUp; Philippines; On-site; PHP 696,000 - 1,253,000; Part time

Benefits offered by this job

Remote work

PTO

HMO after 3 months

Bonuses potential

Learning and development

Job summary

FreedUp is seeking a proactive Executive Assistant to support a founder and EOS Implementer across two client engagements. This role emphasizes structure, accountability, and turning scattered notes into organized systems while coordinating sessions, inboxes, and daily operations.

The position is part-time, remote (LATAM), with an approximate 15-20 hours per week per client. You’ll work with Plaud and Ninety.io among other tools to capture, summarize, and track progress.

Qualifications

• 3+ years of experience as an Executive Assistant or similar role supporting senior leadership.
• Excellent written and verbal communication skills.
• Tech-savvy with AI note-taking/transcription tools; quick learner of Plaud.
• Familiarity with Ninety.io or similar EOS software for tracking rocks/issues.
• Strong organizational and prioritization abilities; ability to build systems from scratch.
• Ability to manage sensitive information with discretion.

Responsibilities

• Own end-to-end session workflow including pre-session prep, invoicing, and post-session wrap-up.
• Triage and manage inbox with a four-category system; draft routine responses.
• Build and maintain a single capture system for to-dos and ideas across tools.
• Keep client journey records in Ninety.io and track rocks/issues/outcomes.
• Manage recurring invoicing in QuickBooks and basic bookkeeping tasks.
• Coordinate travel and personal tasks for the founder as needed.
• Provide weekly updates on prep status, inbox status, and outstanding to-dos.

Skills

Excellent written/verbal communication

AI note-taking & transcription

Proactive, organized

Discretion with sensitive information

Tech-savvy across digital tools

Session workflow management

Tools

Plaud

Ninety.io

Notion

Google Workspace

QuickBooks

Claude/ChatGPT/NotebookLM

Job description

FreedUp is seeking a proactive Executive Assistant to support a founder and EOS Implementer across two client engagements. This role emphasizes structure, accountability, and turning scattered notes into organized systems while coordinating sessions, inboxes, and daily operations.

The position is part-time, remote (LATAM), with an approximate 15-20 hours per week per client. You’ll work with Plaud and Ninety.io among other tools to capture, summarize, and track progress.