Remote Executive Assistant & Biz Ops Partner

FreedUp; Philippines; Remote; PHP 696,000 - 1,253,000; Full time

Benefits offered by this job

International experience

Remote work from anywhere

Team support environment

Learning & development

Performance bonuses

PTO

HMO after 3 months

Job summary

FreedUp is seeking an Executive Assistant to support the Founder in a fully remote setting. This role emphasizes structured processes, proactive follow-through, and clear written communication in a distributed team.

The EA will manage inboxes, calendars, CRM upkeep, proposals, travel, expenses, and internal communications, enabling the Founder to focus on growth and strategic initiatives. Prioritize consistency and accountability in a fast-moving startup context.

Qualifications

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership, ideally in a technical or startup environment.
• Excellent written and verbal communication with proactive, consistent updates.
• Tech-savvy and comfortable working in digital ecosystems and setting up better ways of working.

Responsibilities

• Inbox & Communications Management: Maintain Inbox Zero and triage on behalf of the Founder.
• Calendar Management: Protect focus time and coordinate meetings, notes, and prep.
• Business Development Admin & CRM Upkeep: Maintain CRM/BD pipeline and track activity end to end.
• Proposal & Bid Coordination: Coordinate proposals and bids with timelines and contributors.
• Travel & Event Coordination: Plan travel, screen events, and respect the Founder's preferences.
• Expense Reporting & Reconciliation: Manage recurring expense processes and records.
• Conference Research & Coordination: Identify relevant conferences and arrange attendance.
• Internal Communications & Team Coordination: Bridge Founder and team with clear updates.
• Personal & Life Admin Support: Schedule medical appointments and personal logistics.

Skills

Executive support

Communication

Organization

Tech proficiency

Discretion

Independent work

Calendar management

CRM/BD knowledge

Proposal/Bid coordination

Bookkeeping basics

Tools

Slack

Gmail

Google Workspace

CRM

PM tools

Automation

Job description

FreedUp is seeking an Executive Assistant to support the Founder in a fully remote setting. This role emphasizes structured processes, proactive follow-through, and clear written communication in a distributed team.

The EA will manage inboxes, calendars, CRM upkeep, proposals, travel, expenses, and internal communications, enabling the Founder to focus on growth and strategic initiatives. Prioritize consistency and accountability in a fast-moving startup context.