Remote Executive Assistant for Founder Operations

D2B; Metro Manila; On-site; PHP 446,000 - 558,000; Full time

Job summary

D2B is seeking an Executive Assistant to partner with the founder, managing calendars, emails, and day-to-day operations. This remote role supports NZ-based business activities and requires strong organization, communication, and multitasking.

The EA will create systems to free executive time and drive project momentum, including content and product rollout tasks. Ideal candidates have experience as an Executive/Personal/Senior VA, exceptional English, and comfort working independently in a

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, Senior Virtual Assistant, or similar
• Excellent organizational and time-management skills
• Strong calendar and inbox management experience
• Excellent written and verbal English communication
• Strong attention to detail
• Ability to manage multiple priorities simultaneously
• Confident working independently in a remote environment
• Proactive approach to identifying and completing tasks
• Strong digital and technology capability
• Ability to handle confidential information professionally
• Comfortable supporting a fast-moving founder or business owner

Responsibilities

• Manage the founder's calendar and day-to-day schedule
• Coordinate meetings, appointments, and competing priorities
• Schedule meetings and ensure relevant attendees and information are organized
• Provide reminders for important meetings, deadlines, and commitments
• Help protect the founder's time by maintaining a structured and prioritized schedule
• Organize and prioritize incoming emails
• Identify urgent or high-priority communications requiring attention
• Draft and coordinate routine responses where appropriate
• Track outstanding communications and ensure follow-ups are completed
• Help prevent important messages, opportunities, or actions from falling through the cracks
• Coordinate internal and external meetings
• Prepare agendas, summaries, outlines, and supporting information where required
• Capture key actions and follow-up requirements
• Track outstanding actions after meetings
• Coordinate communications with clients, partners, and other stakeholders
• Help maintain a clear and structured workflow across the business
• Organize priorities, tasks, deadlines, and outstanding actions
• Develop simple systems and processes to improve day-to-day efficiency
• Maintain organized digital files and business documentation
• Identify opportunities to streamline repetitive administrative tasks
• Help create greater visibility over what needs to happen, by when, and by whom
• Provide administrative support for the rollout of new product and content initiatives
• Assist with organizing and coordinating content
• Maintain relevant documentation, resources, and project information
• Track timelines, actions, and outstanding deliverables
• Support communication and coordination associated with company initiatives
• Help ensure content and administrative tasks progress according to plan
• Prepare summaries, outlines, templates, and basic business documents
• Format and organize existing information into clear, usable documentsMaintain spreadsheets, trackers, and administrative records
• Assist with research and information gathering where required
• Provide general administrative support across changing business priorities

Skills

EA experience

Organizational skills

Calendar management

Inbox management

English communication

Attention to detail

Multi-priority management

Remote independence

Proactivity

Tech capability

Confidential info handling

Support founder

Tools

AI tools

Project management platforms

Job description

D2B is seeking an Executive Assistant to partner with the founder, managing calendars, emails, and day-to-day operations. This remote role supports NZ-based business activities and requires strong organization, communication, and multitasking.

The EA will create systems to free executive time and drive project momentum, including content and product rollout tasks. Ideal candidates have experience as an Executive/Personal/Senior VA, exceptional English, and comfort working independently in a