Remote Executive Assistant to CEO — Systems & Ops Pro

Sharpstakes Inc.; Philippines; Remote; PHP 446,000 - 1,116,000; Full time

Job summary

Sharpstakes Inc. is seeking an experienced Executive Assistant to directly support the CEO, optimize operations, and drive scalable processes in a fast-growing tech startup.

You will collaborate across departments, identify gaps, and own execution of improvements while leveraging AI tools to boost productivity. Ideal candidates have 3+ years in startup EA roles, strong English communication, and proficiency with Google Workspace and project management software.

Qualifications

• 3+ years of experience as an Executive Assistant supporting executives at Canadian or U.S.-based startups.
• Experience supporting founders, CEOs, or senior executives in fast-paced environments.
• Strong understanding of startup operations, internal workflows, and cross-functional coordination.
• Excellent written and verbal English communication skills.
• Highly proficient with Google Workspace, project management software, and AI productivity tools.
• Demonstrated ability to independently identify problems, propose solutions, and implement improvements.
• Exceptional organization, attention to detail, and follow-through.
• Comfortable working across multiple projects with changing priorities.

Responsibilities

• Systems & Process Improvement: Identify inefficiencies, operational gaps, and opportunities to improve how the company works.
• Cross-Functional Support: Assist different teams with administrative, operational, and ad hoc requests.
• Operations & Administration: Support day-to-day business operations, documentation, vendor coordination, and internal workflows.
• Project Coordination: Track ongoing initiatives, follow up with stakeholders, and ensure deadlines and deliverables are met.
• Research & Execution: Research tools, services, vendors, and solutions, then take ownership of implementation.
• Automation & AI: Leverage tools like ChatGPT, Zapier, and other software to streamline repetitive tasks and improve productivity.
• Executive Support: Assist the CEO with special projects, business priorities, and operational needs.
• Documentation: Create and maintain SOPs, internal processes, and organized systems for company knowledge.

Skills

Google Workspace

Project management

AI productivity

English communication

Startup operations

Tools

ChatGPT

Zapier

Workflow automation

Job description

Sharpstakes Inc. is seeking an experienced Executive Assistant to directly support the CEO, optimize operations, and drive scalable processes in a fast-growing tech startup.

You will collaborate across departments, identify gaps, and own execution of improvements while leveraging AI tools to boost productivity. Ideal candidates have 3+ years in startup EA roles, strong English communication, and proficiency with Google Workspace and project management software.