Executive Assistant to CEO — AI & Business Ops (Remote)

M365CONSULT; Manila; Remote; PHP 2,461,000 - 3,868,000; Full time

Benefits offered by this job

Close collaboration with CEO

Operational ownership across functions

Fully remote working arrangement

Exposure to AI-driven processes

Job summary

M365CONSULT is hiring an Executive Assistant to the CEO, fully remote. You will partner with the CEO to translate priorities into concrete actions, manage calendars, organize projects and coordinate across HR, finance, IT and marketing.

You’ll design AI-enabled workflows, maintain structured information, and ensure accuracy of AI outputs while handling sensitive data with discretion. The role offers meaningful ownership of operations in a startup environment, with collaboration across the team

Qualifications

• Experience in executive assistance, business operations or similar role with ownership.
• Strong MS 365 experience including Outlook, Teams, SharePoint, OneDrive, Excel, Word and PowerPoint.
• Ability to coordinate tasks across HR, finance, IT and marketing and recognise specialist input.
• Clear written and verbal English communication and confidentiality awareness.
• Confidence using AI tools and designing reusable AI skills for recurring tasks.

Responsibilities

• Translate the CEO's priorities into actionable plans with owners, deadlines and follow-up.
• Maintain an overview of ongoing initiatives, dependencies and delays.
• Coordinate work across the startup team, partners and providers.
• Prepare concise research, meeting briefs, comparisons and recommendations.
• Organise meetings, correspondence and schedules; capture decisions and actions.
• Support HR operations from recruitment coordination to onboarding and documentation.
• Support finance by organizing invoices, expenses and payment schedules.
• Support marketing by coordinating briefs, assets and deadlines.
• Coordinate IT requests, access, software subscriptions and tech communication.
• Improve how Microsoft 365 is used and keep docs, tasks and info structured.
• Link Microsoft tools with AI skills and repeatable workflows.
• Create, adapt and maintain AI workflows; check outputs for accuracy.
• Handle confidential matters with discretion and maintain information security.

Skills

Executive support

Project coordination

Prioritisation

Communication – English

Discretion and confidentiality

Problem solving

Adaptability

Tools

Microsoft 365 (Outlook, Teams, SharePoint, OneDrive)

Excel

Word / PowerPoint

Power Automate

Copilot Studio / AI workflows

Job description

M365CONSULT is hiring an Executive Assistant to the CEO, fully remote. You will partner with the CEO to translate priorities into concrete actions, manage calendars, organize projects and coordinate across HR, finance, IT and marketing.

You’ll design AI-enabled workflows, maintain structured information, and ensure accuracy of AI outputs while handling sensitive data with discretion. The role offers meaningful ownership of operations in a startup environment, with collaboration across the team