Senior Executive Assistant | Up to 150k depending on experience | WFH

Genfinity Philippines, Inc.; Makati; Remote; PHP 800,000 - 1,200,000; Full time

Job summary

Genfinity Philippines, Inc. seeks a Senior Executive Assistant & Operations Lead to provide senior-level support to a technical leadership team. You will manage calendars, liaise with engineering/product groups, and own AI-powered workflows that streamline leadership operations.

Excellent written and verbal English are essential for high-stakes communications and cross-functional collaboration. Responsibilities include budget/vendor management, event logistics, and cross-org coordination.

Qualifications

• 7+ years of EA or Chief of Staff experience supporting VP- or C-level technical executives.
• Experience supporting an engineering, product, or technical org with sprint cycles and roadmaps.
• Proven ownership of AI tools and automated workflows.
• Exceptional written and verbal English proficiency for high-stakes communication.
• Experience across multiple orgs in a matrixed company.
• Bachelor's degree preferred; equivalent senior-level experience weighed equally.
• Advanced fluency with Google Workspace, Slack, Zoom; familiar with Jira/Confluence; AI assistants.

Responsibilities

• Manage complex, high-ambiguity calendars and priorities for 2–3 VP-level executives.
• Translate technical updates into clear briefs for non-technical stakeholders.
• Design, build, and maintain automated workflows across the leadership team.
• Own budget and vendor relationships; coordinate large-scale events.
• Deep-dive into external relationships; brief executives before external touchpoints.
• Draft high-stakes communications and act as proxy voice across functions.
• Mentor on tool adoption and workflow design across the admin/EA function.
• Lead special projects and coordinate strategic initiatives with minimal direction.
• Step in for CTO’s calendar when needed with sound judgment.

Skills

Executive support

Cross-functional collaboration

English proficiency

AI tools ownership

Calendar management

Vendor management

Budget management

Clear communication writing

Stakeholder management

Education

Bachelor's degree

Equivalent senior-level experience

Tools

Google Workspace

Slack

Zoom

Jira

Confluence

Job description

Senior Executive Assistant

Job Summary

The Senior Executive Assistant & Operations Lead provides senior-level executive support to a technical leadership team, operating with Chief-of-Staff-level judgment and strong engineering and product fluency. This role carries significant ownership and decision latitude — managing complex, cross-org priorities and personally owning the AI-powered systems and automated workflows that keep the leadership team running. Given the volume of cross-org, executive-facing communication involved, exceptional written and verbal English is essential.

Responsibilities

• Executive & Organizational Support (elevated): Manage complex, high-ambiguity calendars and shifting priorities across multiple (2-3) VP-level technical executives; act as a trusted gatekeeper with real decision latitude, not just scheduling logistics.
• Engineering & Technical Fluency: Maintain working literacy in the engineering org's structure, sprint/roadmap cadence, and terminology (comfortable navigating Jira and Confluence); translate technical updates into clear, accurate briefs for non-technical stakeholders.
• AI & Automation Ownership: Design, build, and maintain automated workflows across the entire leadership team — not just personal tasks. Own the toolkit (Zapier or equivalent, AI assistants, meeting-intelligence tools) and proactively find and eliminate manual, repeatable work across the team.
• Operations & Vendor Management: Own budget and expense rigor at a leadership-team level; manage vendor relationships; run large-scale event logistics.
• External Relationship Ownership: Deep-dive into the executive's key external relationships with customers and partnerships to know which ones need proactive attention and when; partner closely with the CSM to make sure the exec walks into every external touchpoint fully briefed and ready — not caught off guard.
• Cross-Functional Communication & Escalation: Serve as a proxy voice for the executive(s) in cross-functional settings; draft high-stakes communications; manage sensitive situations with discretion and sound judgment. Operate fluidly across multiple orgs — Engineering, Product, cross functional — within a large, matrixed company, where clear, polished English is non-negotiable.
• Mentorship & Standards: Set the standard for tool adoption and workflow design across the broader admin/EA function; may directly guide junior or contract EA support.
• Special Projects: Lead research, coordination, and follow-through on strategic initiatives with minimal direction.
• CTO Coverage: Step in with full confidence to manage the CTO's calendar and day-to-day schedule when his primary EA is out of office — exercising the same judgment and prioritization he relies on day to day, not just holding the calendar steady until coverage ends.

Qualifications — Seniority Benchmark

This role sits meaningfully above a standard EA seat. Qualifications are written to reflect that.

• 7+ years of EA or Chief of Staff experience, including meaningful time supporting VP- or C-level technical/engineering executives.
• Demonstrated experience supporting an engineering, product, or technical organization — comfortable with sprint cycles, roadmaps, and cross-functional eng/product dynamics.
• Proven ownership — not just usage — of AI tools and automated workflows.
• Exceptional written and verbal English proficiency — executive-caliber, with zero ambiguity, for high-stakes and cross-org communication.
• Experience working across multiple orgs and functions, not just one team.
• Background in large, matrixed organizations with sizable engineering, product, and technology teams — comfortable operating at scale, not only in smaller or single-team environments.
• Bachelor's degree preferred; equivalent senior-level experience will be weighed at least as heavily.
• Advanced fluency in Google Workspace, Slack, and Zoom; working familiarity with the Atlassian suite (Jira/Confluence); hands-on experience with AI assistants (Claude, ChatGPT, Gemini).

Attributes

• Operates with high-level judgment and discretion in ambiguous, high-stakes situations.
• Systems thinker who builds the fix rather than just flagging the problem.
• Treats AI and automation ownership as core to the role, not a side skill.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, disability, marital status, or any other characteristic protected by law.