Remote Executive Assistant to CEO - ClickUp & AI

Hammerjack Pty Ltd

Philippines

On-site

PHP 1,538,000 - 2,460,000

Part time

6 days ago

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Job summary

Hammerjack Pty Ltd is seeking a Part-time Virtual Assistant to work remotely with the CEO of an Australian Financial Consulting Business. The role covers administrative and operational support, task management in ClickUp, data entry, follow-ups, and general support, with some bookkeeping exposure but not a bookkeeping role.

The ideal candidate will adapt to the CEO's workflow, learn established processes, and become more independent over time.

Qualifications

Proven experience in virtual assistance, executive assistance, administration, or operations support.
Hands-on experience with ClickUp, with daily task management.
High accuracy in data entry and data validation.
Experience with Xero is an advantage but not essential; willingness to learn.
Comfortable working with AI agents and AI-driven workflows.
Strong organisational skills and ability to manage multiple priorities.
Excellent written and verbal English.
Self-directed and reliable.
Willing to learn CEO's specific processes.
Exposure to bookkeeping or accounting administration is useful but not required.

Responsibilities

Own and manage the CEO's task pipeline in ClickUp, tracking deadlines and follow-ups.
Coordinate day-to-day admin: scheduling, reminders, and general support.
Maintain records and spreadsheets across Google Workspace and other systems.
Perform data entry and validation in Xero, ensuring accuracy.
Support workflows involving AI agents per direction.
Assist with client-related admin and follow-ups.
Learn and follow the CEO's processes rather than applying prior assumptions.