Proactive Part-Time Virtual Executive Assistant for CEO

MissionHires; Philippines; Hybrid; PHP 489,721 - 586,589; Part time

Job summary

MissionHires is seeking a part-time Executive Assistant / Virtual Assistant to support the CEO in the Philippines. The role involves managing emails, scheduling, travel coordination, and document preparation. Candidates should demonstrate strong organizational skills, integrity, and proficiency with office and AI productivity tools.

This position offers a salary of $800 per month and requires availability from Monday to Friday, 8 AM to 2:30 PM EST.

Qualifications

• Proven prior experience as an Executive Assistant, preferably with senior executives.
• Strong written and verbal communication skills in English.
• High proficiency with office tools and CRM systems.
• Strong organizational skills and ability to manage multiple deadlines.
• Ability to maintain confidentiality and integrity.

Responsibilities

• Monitor and organize emails and inbox for the CEO.
• Coordinate and manage the CEO’s calendar and meetings.
• Book and manage logistics for travel and itineraries.
• Track and reconcile expenses; prepare reports.
• Update CRM and track client interactions.
• Draft and organize key documents and business reports.
• Attend meetings, take notes, and summarize key decisions.
• Ensure timely follow-ups on commitments.
• Create concise summaries for CEO review.
• Utilize AI tools for productivity optimization.
• Anticipate the CEO’s needs and ensure smooth operations.

Skills

Organizational skills

Communication skills

Tech-savvy

Attention to detail

Integrity

Time management

Tools

MS Office

CRM systems

Excel

AI productivity tools

Job description

MissionHires is seeking a part-time Executive Assistant / Virtual Assistant to support the CEO in the Philippines. The role involves managing emails, scheduling, travel coordination, and document preparation. Candidates should demonstrate strong organizational skills, integrity, and proficiency with office and AI productivity tools.

This position offers a salary of $800 per month and requires availability from Monday to Friday, 8 AM to 2:30 PM EST.