Remote Executive Assistant & Operations Coordinator

FreedUp; Hinoba-an; Remote; PHP 360,000 - 600,000; Full time

Job summary

FreedUp is seeking an Executive Assistant / Operations Coordinator to support the Founder and senior leadership. You will manage CRM upkeep, coordinate proposals and bids (including government bids), handle travel bookings and itineraries, and maintain clear internal communications across teams using Notion, Slack, and Google Workspace.

Responsibilities also include personal life admin support, social media assistance, and future event planning.

Qualifications

• 3+ years of experience supporting senior leadership (Executive Assistant / Operations Coordinator).
• Basic knowledge of expense reporting, reconciliation, or bookkeeping preferred.
• CRM upkeep and BD pipeline support.
• Proposal and bid coordination, including government bids.
• Travel booking and itinerary planning.
• Conference research and coordination.
• Internal communications between Founder and team.

Responsibilities

• Maintain and update CRM and BD pipeline.
• Support prospecting of potential clients and track business development activity end to end.
• Coordinate preparation of proposals and bids, manage timelines and inputs.
• Plan and manage business travel logistics and itineraries.
• Research relevant industry conferences and coordinate attendance.

Skills

Executive Assistant experience

Operations Coordinator experience

Expense reporting knowledge

CRM upkeep

Social media coordination

Travel booking

Proposal & bid coordination

Internal communications

Tools

Notion

Slack

Google Workspace

Todoist

Job description

FreedUp is seeking an Executive Assistant / Operations Coordinator to support the Founder and senior leadership. You will manage CRM upkeep, coordinate proposals and bids (including government bids), handle travel bookings and itineraries, and maintain clear internal communications across teams using Notion, Slack, and Google Workspace.

Responsibilities also include personal life admin support, social media assistance, and future event planning.