Remote Executive Assistant for Founder & EOS Implementer

FreedUp; Philippines; On-site; USD 11,000 - 20,000; Part time

Benefits offered by this job

PTO

HMO after 3 months

Learning & development

Performance bonuses

Remote work

Job summary

FreedUp is seeking a proactive Executive Assistant to support a Founder and EOS Implementer, focusing on structured workflows and polished session summaries. You will manage session capture with Plaud, maintain EOS data in Ninety.io, and streamline inbox and daily operations.

This part-time, fully remote role spans two client engagements (~15–20 hrs/week each) with a monthly salary range, requiring strong written communication and the ability to work with AI tools.

Qualifications

• 3+ years in an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership or a solo founder.
• Excellent written and verbal communication skills.
• Tech-savvy with AI note-taking and transcription tools; quick to learn new software.
• Experience with Plaud or willingness to learn; familiarity with Ninety.io is a plus.
• Strong organizational skills and ability to build systems from scratch.
• Discretion handling sensitive information, including personal and financial data.

Responsibilities

• Own end-to-end workflow for client sessions (4–10 per month) from pre-session prep to post-session wrap-up.
• Manage inbox with four-category triage and draft routine responses from templates.
• Build and maintain a single capture system for to-dos, issues, and ideas.
• Keep client journey records and EOS data up to date in Ninety.io or client EOS software.
• Handle recurring invoicing in QuickBooks and assist with basic bookkeeping categorization.
• Coordinate travel logistics and book flights/hotels as needed.
• Manage a separate personal inbox and assist with personal tasks for the founder.

Skills

Executive support

Communication

Organizational skills

Proactive

Discretion

Tech-savvy

Notetaking & transcription

Education

Experience with senior leadership support

Tools

Plaud

Ninety.io

Notion

Google Workspace

QuickBooks

Claude

ChatGPT

NotebookLM

11 Reader

Job description

FreedUp is seeking a proactive Executive Assistant to support a Founder and EOS Implementer, focusing on structured workflows and polished session summaries. You will manage session capture with Plaud, maintain EOS data in Ninety.io, and streamline inbox and daily operations.

This part-time, fully remote role spans two client engagements (~15–20 hrs/week each) with a monthly salary range, requiring strong written communication and the ability to work with AI tools.