Remote Executive Assistant for US Clients (Night Shift)

Remote Employee PH; Paombong; Remote; PHP 279,000 - 424,000; Full time

Benefits offered by this job

HMO + 2 dependents

Rice allowance 1,500 PHP

Night differential (if applicable)

Job summary

Remote Employee PH is seeking a reliable Executive Administrative Assistant to provide virtual support to a US-based construction company. The role focuses on managing schedules, communications, and document organization while supporting day-to-day operations.

The candidate will handle emails, calendars, contracts, and reports, coordinating with clients and internal teams. US business hours are required; work is remote with benefits and paid allowances.

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, or Virtual Assistant is preferred.
• Excellent written and verbal English communication skills.
• Strong organizational skills and attention to detail.
• Proficiency with email platforms and office tools (e.g., Google Workspace, Microsoft Office).
• Ability to manage multiple tasks, prioritize deadlines, and work independently.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Monitor and respond to emails, phone calls, and business correspondence as directed.
• Prepare, organize, and maintain digital files, reports, spreadsheets, and company documents.
• Coordinate communication with clients, contractors, subcontractors, vendors, and internal team members.
• Assist with invoices, purchase orders, expense tracking, and administrative records.
• Follow up on pending tasks, project documents, deadlines, and meeting action items.
• Assist with preparing contracts, proposals, and other reports that may be required.
• Organize virtual meetings and prepare agendas, meeting notes, and follow-up summaries.
• Perform online research, data entry, and other administrative tasks as needed.
• Handle confidential business information professionally and securely.

Skills

English communication

Organizational skills

Independent worker

US client communication

Tools

Google Workspace

Microsoft Office

Job description

Remote Employee PH is seeking a reliable Executive Administrative Assistant to provide virtual support to a US-based construction company. The role focuses on managing schedules, communications, and document organization while supporting day-to-day operations.

The candidate will handle emails, calendars, contracts, and reports, coordinating with clients and internal teams. US business hours are required; work is remote with benefits and paid allowances.