Executive Administrative Assistant

Remote Employee PH; San Fernando; Remote; PHP 240,000 - 360,000; Full time

Benefits offered by this job

HMO + 2 dependents

Rice allowance 1500 PHP

Night differential

Government mandated benefits

Job summary

Remote Employee PH is seeking a reliable Executive Administrative Assistant to provide virtual support to a US-based client. The role involves managing schedules, communications, and documentation, with duties spanning invoices, contracts, and project support.

Ideal candidates have strong English, organizational skills, and the ability to work independently during US business hours from a home office. The position is remote with comprehensive benefits and a 5-day work week.

Qualifications

• Previous experience as an Executive Assistant or Administrative/Virtual Assistant preferred.
• Excellent written and verbal English communication skills.
• Strong organizational skills and attention to detail.
• Proficiency with email platforms and office tools (Google Workspace, Microsoft Office).
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Comfortable communicating with US-based clients and professionals.
• Reliable internet connection and suitable home-office setup.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Monitor and respond to emails and calls as directed.
• Prepare, organize, and maintain digital files and reports.
• Coordinate communication with clients, contractors, vendors, and internal teams.
• Assist with invoices, purchase orders, expense tracking, and admin records.
• Follow up on pending tasks, deadlines, and meeting action items.
• Prepare contracts, proposals, and other reports as required.
• Organize virtual meetings, agendas, notes, and follow-up summaries.
• Perform online research, data entry, and other admin tasks as needed.
• Handle confidential information professionally and securely.

Skills

English communication

Organizational skills

Multitasking

Independent worker

US client communication

Tools

Google Workspace

Microsoft Office

Job description

Remote Employee BPO has an outstanding opportunity for you!

Role: Executive Administrative Assistant (US-based client)
Compensation: Competitive Basic Salary
Benefits: HMO plus 2 Free Dependents, P1,500 Rice Allowance, Night Differential (If applicable), Government Mandated Benefits
Work Schedule: 5-day work week, 9:00 pm - 6:00 am Philippine time
Work Setup: Work-from-Home

Brief Description: We are seeking a reliable, organized, and proactive Remote Executive Administrative Assistant to provide virtual administrative support to company executives and assist with daily business operations. The ideal candidate will help manage schedules, coordinate communications, organize documents, and support administrative processes for a US-based construction company.

Duties andResponsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Monitor and respond to emails, phone calls, and business correspondence as directed.
• Prepare, organize, and maintain digital files, reports, spreadsheets, and company documents.
• Coordinate communication with clients, contractors, subcontractors, vendors, and internal team members.
• Assist with invoices, purchase orders, expense tracking, and administrative records.
• Follow up on pending tasks, project documents, deadlines, and meeting action items.
• Assist with preparing contracts, proposals, and other reports that may be required.
• Organize virtual meetings and prepare agendas, meeting notes, and follow-up summaries.
• Perform online research, data entry, and other administrative tasks as needed.
• Handle confidential business information professionally and securely.

Job Qualifications:

• Previous experience as an Executive Assistant, Administrative Assistant, or Virtual Assistant is preferred.
• Excellent written and verbal English communication skills.
• Strong organizational skills and attention to detail.
• Proficiency with email platforms and office tools (e.g., Google Workspace, Microsoft Office)
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Comfortable communicating with US-based clients and professionals.
• Reliable internet connection, a suitable home-office setup, and the ability to work independently.
• Willingness to work during designated US business hours.