Remote Executive Assistant - Insurance Ops & Admin

Ventas Call Center; Taytay; Remote; PHP 300,000 - 480,000; Full time

Job summary

Confidential U.S.-based Insurance Agency is seeking an Executive Assistant to provide direct administrative support to its leadership, working remotely from the Philippines.

You will manage the executive inbox and calendar, take client meeting notes, maintain CRM records, and drive timely follow-ups.

This role requires strong English, attention to detail, and the ability to work US Pacific hours with a reliable remote setup.

Qualifications

• Experience as an Executive Assistant or similar for a US-based executive.
• Excellent written and spoken English with professional, warm communication.
• Strong calendar, inbox, meeting, and follow-up management.
• CRM familiarity and quick learning of new systems.
• High attention to detail with client records and sensitive information.
• Ability to manage multiple priorities and meet deadlines.
• Willingness to work US Pacific hours.
• Reliable internet and professional remote setup.

Responsibilities

• Manage executive inbox, prioritize messages and routine responses.
• Own calendar management, appointment scheduling, and daily coordination.
• Attend client and internal meetings, capture notes, file transcripts and summaries.
• Enter and maintain accurate client notes and records in the CRM.
• Support application processing and track follow-ups through completion.
• Handle routine client correspondence professionally and promptly.
• Support workflow cleanup, recurring reports, and process improvements.

Skills

Executive support

Calendar management

CRM proficiency

English proficiency

Attention to detail

Multitasking

US Pacific hours

Remote work setup

Tools

CRM software

Job description

Confidential U.S.-based Insurance Agency is seeking an Executive Assistant to provide direct administrative support to its leadership, working remotely from the Philippines.

You will manage the executive inbox and calendar, take client meeting notes, maintain CRM records, and drive timely follow-ups.

This role requires strong English, attention to detail, and the ability to work US Pacific hours with a reliable remote setup.