Executive Administrative Assistant

Remote Employee PH; Paombong; Remote; PHP 279,000 - 424,000; Full time

Benefits offered by this job

HMO + 2 dependents

Rice allowance 1,500 PHP

Night differential (if applicable)

Job summary

Remote Employee PH is seeking a reliable Executive Administrative Assistant to provide virtual support to a US-based construction company. The role focuses on managing schedules, communications, and document organization while supporting day-to-day operations.

The candidate will handle emails, calendars, contracts, and reports, coordinating with clients and internal teams. US business hours are required; work is remote with benefits and paid allowances.

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, or Virtual Assistant is preferred.
• Excellent written and verbal English communication skills.
• Strong organizational skills and attention to detail.
• Proficiency with email platforms and office tools (e.g., Google Workspace, Microsoft Office).
• Ability to manage multiple tasks, prioritize deadlines, and work independently.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Monitor and respond to emails, phone calls, and business correspondence as directed.
• Prepare, organize, and maintain digital files, reports, spreadsheets, and company documents.
• Coordinate communication with clients, contractors, subcontractors, vendors, and internal team members.
• Assist with invoices, purchase orders, expense tracking, and administrative records.
• Follow up on pending tasks, project documents, deadlines, and meeting action items.
• Assist with preparing contracts, proposals, and other reports that may be required.
• Organize virtual meetings and prepare agendas, meeting notes, and follow-up summaries.
• Perform online research, data entry, and other administrative tasks as needed.
• Handle confidential business information professionally and securely.

Skills

English communication

Organizational skills

Independent worker

US client communication

Tools

Google Workspace

Microsoft Office

Job description

Remote Employee BPO has an outstanding opportunity for you!

Role: Executive Administrative Assistant (US-based client)
Compensation: Competitive Basic Salary
Benefits: HMO plus 2 Free Dependents, P1,500 Rice Allowance, Night Differential (If applicable), Government Mandated Benefits
Work Schedule: 5-day work week, 9:00 pm - 6:00 am Philippine time
Work Setup: Work-from-Home

Brief Description

: We are seeking a reliable, organized, and proactive Remote Executive Administrative Assistant to provide virtual administrative support to company executives and assist with daily business operations. The ideal candidate will help manage schedules, coordinate communications, organize documents, and support administrative processes for a US-based construction company.

Duties andResponsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Monitor and respond to emails, phone calls, and business correspondence as directed.
• Prepare, organize, and maintain digital files, reports, spreadsheets, and company documents.
• Coordinate communication with clients, contractors, subcontractors, vendors, and internal team members.
• Assist with invoices, purchase orders, expense tracking, and administrative records.
• Follow up on pending tasks, project documents, deadlines, and meeting action items.
• Assist with preparing contracts, proposals, and other reports that may be required.
• Organize virtual meetings and prepare agendas, meeting notes, and follow-up summaries.
• Perform online research, data entry, and other administrative tasks as needed.
• Handle confidential business information professionally and securely.

Job Qualifications:

• Previous experience as an Executive Assistant, Administrative Assistant, or Virtual Assistant is preferred.
• Excellent written and verbal English communication skills.
• Strong organizational skills and attention to detail.
• Proficiency with email platforms and office tools (e.g., Google Workspace, Microsoft Office)
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Comfortable communicating with US-based clients and professionals.
• Reliable internet connection, a suitable home-office setup, and the ability to work independently.
• Willingness to work during designated US business hours.