Remote Executive Assistant for GM: Scheduling & Projects

Outsourcedstaff; Philippines; On-site; PHP 334,800 - 580,320; Full time

Job summary

Outsourcedstaff is seeking a proactive Virtual Executive Assistant to join our remote team. This position provides executive and administrative support to the GM, manages calendars, coordinates travel, prepares documents, and ensures timely communications across multiple businesses.

The role requires 3+ years of VA/EA experience, strong organizational and writing skills, and proficiency with Monday.com, MS Office, and Google Workspace. Experience with LinkedIn management and Xero is a plus.

Qualifications

• 3 years or more proven experience as a Virtual, Executive, or Personal Assistant.
• Proficient in emerging technologies (AI tools, cloud services, VoIP) and Microsoft Office.
• Strong word processing, spreadsheets, and online scheduling tools (Outlook, Google Calendar).
• Excellent organizational, time management, and written communication abilities.
• Discretion, confidentiality, and professionalism.
• Experience with social media management, especially LinkedIn.
• Access to a quiet, dedicated workspace.
• Experience with Xero is an advantage.

Responsibilities

• Manage the GM’s calendar, schedule meetings, and coordinate appointments.
• Arrange travel plans, itineraries, and accommodations.
• Organize and maintain files, documents, and reports.
• Track timelines, tasks, and deliverables using Monday.com.
• Assist with coordinating environmental research projects and meeting deadlines.
• Monitor progress and provide regular updates to the GM.
• Draft, proofread, and edit emails, reports, and presentations.
• Manage communications, ensuring timely responses and follow-ups.
• Prepare meeting agendas and record accurate minutes.
• Conduct research to support environmental initiatives.
• Compile data for reports, presentations, and publications.
• Update databases with relevant information.
• Prioritize and manage the GM’s tasks effectively, ensuring nothing falls through the cracks.
• Set reminders for important deadlines, meetings, and events.
• Review scientific and technical documents for accuracy, grammar, and formatting.
• Ensure consistency and quality in all written communications and publications.
• Proficient use of Monday.com to manage workflows and enhance team collaboration.
• Use tools like Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and any other relevant software.
• Familiarity with environmental software or databases is a plus.
• Assist with the preparation of grant applications, proposals, and environmental assessments.
• Coordinate with internal teams and external stakeholders as needed.
• Handle other administrative or operational tasks to support the GM effectively.

Skills

Executive support

Microsoft Office

Outlook/Calendar

Communication

Research & writing

LinkedIn management

Discretion & confidentiality

AI tools

Xero

Tools

Monday.com

Google Workspace

Microsoft Office

Outlook

Job description

Outsourcedstaff is seeking a proactive Virtual Executive Assistant to join our remote team. This position provides executive and administrative support to the GM, manages calendars, coordinates travel, prepares documents, and ensures timely communications across multiple businesses.

The role requires 3+ years of VA/EA experience, strong organizational and writing skills, and proficiency with Monday.com, MS Office, and Google Workspace. Experience with LinkedIn management and Xero is a plus.