Remote Executive Assistant for Founder — Travel & Ops Pro

OptiNizers; Philippines; On-site; PHP 350,000 - 550,000; Full time

Job summary

OptiNizers is seeking a proactive Executive Assistant to directly support the founder of a growing hospitality business. The role focuses on executive support, inbox and calendar management, travel coordination, and handling recurring administrative responsibilities to streamline work and personal tasks.

You will implement structured processes, leverage AI and productivity tools, and build a long-term partnership by anticipating needs and taking ownership of routines.

Qualifications

• Must have experience supporting founders or executives.
• Strong inbox, calendar, and travel management skills.
• Excellent organization, prioritization and time management.
• Outstanding written and verbal English communication.
• High discretion, professionalism, and trustworthiness.
• Ability to think proactively, work independently, and anticipate needs.
• Attention to detail with strong follow-through.
• Comfort with learning new systems and AI tools to boost productivity.

Responsibilities

• Manage the founder's calendar and appointments, and scheduling.
• Organize executive inboxes and route recurring requests appropriately.
• Coordinate travel including flights, hotels, itineraries, and logistics.
• Help manage reminders, deadlines, and follow-ups.
• Conduct online research to support business decisions and projects.
• Identify opportunities to improve workflows and executive productivity.

Skills

Inbox management

Calendar management

Travel coordination

Executive support

English communication

Process optimization

Independence

Discretion & trust

AI productivity tools

Tools

MS Teams

Expense management platforms

AI productivity tools

Job description

OptiNizers is seeking a proactive Executive Assistant to directly support the founder of a growing hospitality business. The role focuses on executive support, inbox and calendar management, travel coordination, and handling recurring administrative responsibilities to streamline work and personal tasks.

You will implement structured processes, leverage AI and productivity tools, and build a long-term partnership by anticipating needs and taking ownership of routines.