Remote Operations Assistant - Organized Pro for Efficiency

Thirty Madison Ventures; Philippines; On-site; PHP 279,000 - 469,000; Full time

Job summary

Thirty Madison Ventures is seeking a highly organized Operations Assistant to support our team with day-to-day administrative and operational tasks in a fast-paced remote environment. This role focuses on keeping internal processes organized, coordinating schedules, maintaining records, and delivering general administrative support to ensure smooth business operations.

The ideal candidate will be detail-oriented, resourceful, and able to draft professional communications.

Qualifications

• Previous experience as Administrative Assistant or similar role.
• Excellent written and verbal communication, on-brand emails independently.
• Strong organizational and time management abilities.
• High attention to detail.
• Ability to manage multiple priorities independently.
• Proficient with Google Workspace (Docs, Sheets, Drive, Calendar).
• CRM management experience (GHL is a plus).
• Calendar management experience.

Responsibilities

• Manage calendars, appointments, and meeting scheduling.
• Organize documents, files, and company records.
• Prepare reports, spreadsheets, and presentations as needed.
• Draft emails, letters, and other business correspondence.
• Maintain accurate records and update internal databases.
• Schedule internal and external meetings; send invites and reminders.
• Prepare meeting agendas and record notes with action items.
• Respond to emails promptly and act as a point of contact.
• Support data entry, CRM updates, and project tracking.
• Maintain organizational systems and process documentation.

Skills

Excellent communication

Organizational skills

Time management

Attention to detail

Multitasking

Google Workspace

CRM management (GHL)

Calendar management

Tools

Google Workspace

GHL CRM

Job description

Thirty Madison Ventures is seeking a highly organized Operations Assistant to support our team with day-to-day administrative and operational tasks in a fast-paced remote environment. This role focuses on keeping internal processes organized, coordinating schedules, maintaining records, and delivering general administrative support to ensure smooth business operations.

The ideal candidate will be detail-oriented, resourceful, and able to draft professional communications.