Remote Executive Assistant & Ops Lead for Growth

Teamified; Philippines; On-site; PHP 446,000 - 781,000; Full time

Benefits offered by this job

Health insurance

Leave Benefits

13th Month Salary

Job summary

Teamified is building and scaling remote teams across Australia, India, the Philippines, and Sri Lanka. We partner with enterprises and digital natives to deliver high‑impact technology projects and AI-enabled workflows.

The role focuses on seamless operations, executive support, and coordination of client engagements for growth and efficiency. You will manage calendars, travel logistics, and invoicing while coordinating SOPs, trade missions, and AI-enabled deliverables.

Qualifications

• Experience: 3+ years as a remote Executive Assistant, Project Coordinator, or similar role, supporting senior executives/founders in fast-paced environments.
• Operations & Client Support: Skilled in inbox/calendar management, travel logistics, invoicing (Xero), client onboarding, workshop prep, stakeholder coordination, and data room management.
• Project & Deliverables: Experience coordinating trade missions/events, managing SOPs/playbooks, and handling client communications. Strong ability to review, format, and enhance deliverables (reports, presentations, etc.).
• AI & Tech Proficiency: Comfortable working with AI tools (Google Gemini/Gemma) for drafting, research, and workflow optimization. Able to build prompt libraries and maintain knowledge databases.
• Business Development & Marketing: Familiar with CRM (Dex, Notion), pipeline management, and supporting thought leadership/marketing distribution.
• Tools: Google Workspace, Notion, Miro, Superhuman, Zoom, Calendry, Zapier, Dex CRM, Xero, Canva.

Responsibilities

• A. Executive Support & Operations: Manage inbox, calendar, scheduling, and routine requests.
• Handle invoicing, expenses, and coordination with Xero.
• Plan domestic/international travel and trade missions.
• Maintain and improve SOPs via the Agile Operations Playbook.

Skills

Fluent English

Process-driven

Autonomous

Detail-oriented

Excellent communicator

Discretion

Tools

Google Workspace

Notion

Miro

Superhuman

Zoom

Calendry

Zapier

Dex CRM

Xero

Canva

Job description

Teamified is building and scaling remote teams across Australia, India, the Philippines, and Sri Lanka. We partner with enterprises and digital natives to deliver high‑impact technology projects and AI-enabled workflows.

The role focuses on seamless operations, executive support, and coordination of client engagements for growth and efficiency. You will manage calendars, travel logistics, and invoicing while coordinating SOPs, trade missions, and AI-enabled deliverables.