Remote Senior Executive Assistant for Global Ops & AI Tools

Outsourced; Philippines; On-site; PHP 669,600 - 1,004,400; Full time

Job summary

Outsourced is seeking a proactive Executive Assistant to support the Founder across multiple international businesses spanning the UK, Europe, the Middle East, and Asia.

This fast-paced, remote role rewards strong organization, problem-solving, and the effective use of AI tools to boost productivity. You will manage calendars, travel, emails, documents, and projects, while maintaining databases and reports from a home-based setup in the Philippines.

Qualifications

• 3+ years of Executive Assistant or similar role.
• Strong organizational and time-management abilities.
• Confident working independently in a remote environment.
• Tech-savvy with MS Office and Google Workspace.
• Experience using AI tools is desirable.

Responsibilities

• Manage calendars, meetings, and travel across multiple time zones.
• Organize and prioritize emails, ensuring urgent matters are addressed promptly.
• Coordinate projects across several businesses.
• Prepare documents, presentations, and reports.
• Maintain databases, contacts, and business records.
• Assist with basic bookkeeping administration, including expenses and receipts.
• Coordinate logistics, suppliers, contractors, and external partners.
• Use AI tools such as ChatGPT and Claude to draft content, streamline workflows, and improve efficiency.
• Support publishing, documentation, and special business projects.

Skills

Executive support

Organizational skills

Time management

Independent work

AI tools experience

Tools

Microsoft Office

Google Workspace

Productivity tools

Job description

Outsourced is seeking a proactive Executive Assistant to support the Founder across multiple international businesses spanning the UK, Europe, the Middle East, and Asia.

This fast-paced, remote role rewards strong organization, problem-solving, and the effective use of AI tools to boost productivity. You will manage calendars, travel, emails, documents, and projects, while maintaining databases and reports from a home-based setup in the Philippines.