Remote Executive Assistant & Business Operations Pro

Visa Hunt; Philippines; On-site; PHP 678,000 - 1,017,000; Part time

Job summary

Visa Hunt is seeking an Executive Assistant & Business Operations Specialist to work closely with the Founder. This remote, part-time role (25 hours/week) supports executive priorities, stakeholder communications, and light financial administration.

You will use AI tools to research, draft, organize, and improve workflows, while maintaining discretion and high-quality business writing. You will help with calendar management, notes, and project coordination across the business, with potential to

Qualifications

• Proven EA/Operations support experience.
• Experience supporting a founder or senior leader.
• Excellent written and spoken English; business writing skills.
• Strong analytical and problem-solving ability.
• Experience with QuickBooks and basic financial administration.
• Familiarity with AR/AP, reconciliations, payroll, and financial docs.
• Proficient with AI tools (ChatGPT/Claude) for business work.
• Strong research, organization, and attention to detail.
• Ability to manage multiple priorities and projects.

Responsibilities

• Support day-to-day executive and business priorities with the Principal.
• Manage stakeholder correspondence and follow-ups.
• Assist calendar management, scheduling, and meetings.
• Draft and respond to emails, documents, and reports.
• Track commitments and action items; maintain meeting notes.
• Prepare accurate meeting notes and distribute actions.
• Support finance and administrative tasks, including basic accounting.
• Conduct research and turn into summaries and recommendations.
• Coordinate projects and improve workflows with AI tools.

Skills

Executive support

Stakeholder communications

English proficiency

Analytical thinking

QuickBooks

AR/AP

Payroll

AI tools

Research skills

Organization

Multitasking

Discretion

Independent work

Tools

QuickBooks

Google Workspace

Outlook

Billing software

Job description

Visa Hunt is seeking an Executive Assistant & Business Operations Specialist to work closely with the Founder. This remote, part-time role (25 hours/week) supports executive priorities, stakeholder communications, and light financial administration.

You will use AI tools to research, draft, organize, and improve workflows, while maintaining discretion and high-quality business writing. You will help with calendar management, notes, and project coordination across the business, with potential to