Remote Executive Assistant & AI-Driven Operations

Insideoutva

Philippines

Remote

PHP 1,264,000 - 1,405,000

Full time

4 days ago

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Job summary

Insideoutva is seeking an Executive Assistant to support our CEO and senior leadership in a remote-first, real estate education and coaching organization. You will begin with hands-on administrative duties and evolve into the primary EA, owning calendars, SOPs, dashboards, and cross-functional accountability across an international team.

You will backfill responsibilities from a transitioning team member, learn the business inside-out, document processes, and drive AI-enabled improvements across

Qualifications

3+ years in EA/Operations support for senior leadership.
Proactive, independent ownership of ambiguous tasks.
Hands-on AI tools to streamline workflows and documentation.
Experience mapping SOPs, building dashboards, and process ownership.
Excellent English written and verbal communication with US/global leadership.

Responsibilities

Backfill administrative and workflow duties during leadership transition.
Coordinate Slack channels and cross-department accountability.
Manage executive calendar, inbox, and high-value tasks.
Capture meeting notes, translate actions into tasks, maintain SOPs.
Build and maintain dashboards for executive visibility.

Skills

3+ years EA/Operations

Owner mindset

AI fluency (ChatGPT/Claude)

SOPs & dashboards

English communication

Resilience & poise

Tech proficiency (Google Workspace, CR

Tools

Slack

Google Workspace

CRM software

Bill.com

Job description

You will backfill responsibilities from a transitioning team member, learn the business inside-out, document processes, and drive AI-enabled improvements across

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