Executive Assistant (Job ID: MICJAZ1EA)

Insideoutva; Philippines; Remote; PHP 1.264.000 - 1.405.000; Vollzeit

Zusammenfassung

Insideoutva is seeking an Executive Assistant to support our CEO and senior leadership in a remote-first, real estate education and coaching organization. You will begin with hands-on administrative duties and evolve into the primary EA, owning calendars, SOPs, dashboards, and cross-functional accountability across an international team.

You will backfill responsibilities from a transitioning team member, learn the business inside-out, document processes, and drive AI-enabled improvements across

Qualifikationen

• 3+ years in EA/Operations support for senior leadership.
• Proactive, independent ownership of ambiguous tasks.
• Hands-on AI tools to streamline workflows and documentation.
• Experience mapping SOPs, building dashboards, and process ownership.
• Excellent English written and verbal communication with US/global leadership.

Aufgaben

• Backfill administrative and workflow duties during leadership transition.
• Coordinate Slack channels and cross-department accountability.
• Manage executive calendar, inbox, and high-value tasks.
• Capture meeting notes, translate actions into tasks, maintain SOPs.
• Build and maintain dashboards for executive visibility.

Kenntnisse

3+ years EA/Operations

Owner mindset

AI fluency (ChatGPT/Claude)

SOPs & dashboards

English communication

Resilience & poise

Tech proficiency (Google Workspace, CR

Tools

Slack

Google Workspace

CRM software

Bill.com

Jobbeschreibung

WE'RE HIRING: Executive Assistant

Are you a proactive, highly organized professional who thrives in fast-paced environments? A growing, remote-first real estate education and coaching organization is looking for a multi-faceted Executive Assistant to support senior leadership and drive operational excellence across a globally distributed team.

C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.

JOB DETAILS

• Job Title: Executive Assistant

• Job ID: MICJAZ1EA

• Industry: Real Estate Education / Coaching

• Location: Remote (Philippines / LATAM / South Africa)

• Work Schedule: Monday to Friday, 10:00 AM – 6:00 PM Eastern Time (ET)

• Salary Range:

  • Philippines: $1,800 – $2,000 / month

  • LATAM & South Africa: $2,000 – $2,400 / month

• Target Start Date: Within 2 weeks

ROLE OVERVIEW

This is a high-visibility, growth-oriented position that begins with hands-on operational support and evolves into the primary EA role for the CEO and senior leadership.

Initially, you will backfill key administrative and workflow duties from an outgoing team member who is stepping into an expanded leadership role. You will learn the business inside-out, document processes, and build out Standard Operating Procedures (SOPs). As you master the operational footprint, your focus will expand to executive calendar/inbox triage, dashboard building, AI-driven process optimization, and driving cross-functional accountability across an international team.

KEY RESPONSIBILITIES

1. Immediate Operational Backfill & Knowledge Transfer

   • Step into daily administrative and operational workflows to ensure seamless continuity during an internal team promotion.

   • Rapidly absorb institutional knowledge regarding operations, training products, and internal systems.

   • Proactively identify and resolve blockers before they impact project deliverables.

2. Operations Channel Management & Cross-Department Accountability

   • Slack Operations Channel: Lead morning team check-ins to drive daily alignment, attendance, and progress tracking across time zones.

   • Cross-Department Coordination: Serve as the central connector between department heads—holding team members accountable to deadlines and resolving pipeline bottlenecks.

3. Executive Support (CEO) & Administrative Ownership

   • Calendar & Inbox Management: Take full ownership of executive communications—triaging incoming requests, protecting CEO focus time, and prioritizing high-value actions.

   • Meetings & SOPs: Capture structured meeting notes, translate action items into trackable tasks, and draft/maintain operational SOPs.

   • Reporting & Dashboards: Build and maintain operational tracking systems to deliver executive-level visibility.

4. AI-Enabled Problem Solving

   • Leverage AI productivity tools (ChatGPT, Claude) to optimize daily workflows, draft documentation, automate task generation, and bring ready-to-execute solutions to leadership.

QUALIFICATIONS & SKILLS

• Experience: 3+ years as an Executive Assistant, Operations Coordinator, or similar remote support role supporting senior leadership.

• Proactive Ownership: A strong, independent "figure-it-out" mindset with the ability to take charge of ambiguous tasks and deliver without micromanagement.

• AI Fluency: Hands-on experience using ChatGPT and Claude to streamline workflows, draft documentation, and speed up problem-solving.

• System & SOP Builder: Proven track record of mapping SOPs, building tracking dashboards, and bringing order to dynamic environments.

• Communication: Exceptional written and verbal English communication skills with the polish to liaise directly with US leadership and global teams.

• Resilience & Professional Polish: Strong ability to take direct feedback constructively in a fast-paced environment with zero drama.

• Tech Requirements: High-performing computer workstation, stable high-speed internet, working webcam, and proficiency in Google Workspace, Slack, CRMs, and Bill.com.

• Nice-to-Have: Prior background or familiarity with the real estate or digital marketing/coaching space.

TECH STACK

• Communication & Collaboration: Slack, Google Workspace (Drive, Docs, Sheets), Email

• AI & Productivity: ChatGPT, Claude

• Operations & Finance: CRMs, Bill.com