Remote Executive Administrative Coordinator: Practice Ops Lead

STAFFVIRTUAL; Cebu City; On-site; PHP 167,000 - 301,000; Part time

Job summary

STAFFVIRTUAL is seeking a remote Executive Administrative Coordinator to manage front-desk operations and practice administration with high accountability. You will support senior leadership, handle client intake, scheduling, and billing, and maintain HIPAA-compliant records.

The role emphasizes autonomous work, precision, and reliability in a fast-paced remote environment, with a focus on client acquisition and retention. Part-time schedule applies.

Qualifications

• 3–5+ years of executive administrative support experience in healthcare administration or senior admin roles.
• Healthcare or mental health experience preferred.
• Strong autonomy to work independently and manage priorities.
• Attention to detail in scheduling, data entry, and records handling.
• Professional communication with clients, providers, leadership, and stakeholders.
• Confidentiality and HIPAA/data privacy compliance.
• Growth and client focus to support practice growth.

Responsibilities

• Coordinate day-to-day administrative operations and support senior leadership and providers.
• Manage calendars, appointments, and follow-ups with high accuracy.
• Coordinate client intake and ensure proper data collection.
• Anticipate administrative needs and keep daily operations running smoothly.
• Handle tasks independently with minimal supervision and precise instruction adherence.
• Maintain confidential client information per HIPAA requirements.

Skills

Autonomy

Attention to detail

Communication skills

Organization

Scheduling

Data entry

Billing

Tools

EHR platforms

Billing systems

Google Workspace

Microsoft Office

Job description

STAFFVIRTUAL is seeking a remote Executive Administrative Coordinator to manage front-desk operations and practice administration with high accountability. You will support senior leadership, handle client intake, scheduling, and billing, and maintain HIPAA-compliant records.

The role emphasizes autonomous work, precision, and reliability in a fast-paced remote environment, with a focus on client acquisition and retention. Part-time schedule applies.