Remote Executive Admin & Operations Lead

STAFFVIRTUAL; Central Visayas; Remote; PHP 207,000 - 344,000; Part time

Benefits offered by this job

Remote work

Flexible schedule

20 hours per week

Job summary

STAFFVIRTUAL is seeking an Executive Administrative Coordinator (Remote) to manage front-desk operations and high-level practice administration, acting as the anchor for executive support. The role emphasizes elite executive functioning and near-total autonomy in a fast-paced healthcare setting.

Responsibilities include scheduling, client intake, billing and revenue support, and coordinating with senior leadership while maintaining HIPAA-compliant practices.

Qualifications

• 3–5+ years in executive administrative support or healthcare admin.
• Experience in healthcare or mental health preferred.
• Autonomy to work independently and prioritize tasks.
• High attention to detail in scheduling, data entry and records.
• Professional communication with clients, providers and leadership.

Responsibilities

• Coordinate day-to-day administrative operations and support senior leadership.
• Manage calendars, appointments, and follow-ups with high accuracy.
• Coordinate client intake and scheduling processes.
• Maintain confidential client information in EHR and billing systems.
• Provide executive and operational support to senior leadership and vendors.
• Track pending tasks and ensure timely completion.

Skills

Executive support

Healthcare administration

Autonomy

Attention to detail

Communication

Client service

Organization

EHR systems

Billing systems

Confidentiality

Tools

EHR platforms

Billing software

Google Workspace

MS Office

Job description

STAFFVIRTUAL is seeking an Executive Administrative Coordinator (Remote) to manage front-desk operations and high-level practice administration, acting as the anchor for executive support. The role emphasizes elite executive functioning and near-total autonomy in a fast-paced healthcare setting.

Responsibilities include scheduling, client intake, billing and revenue support, and coordinating with senior leadership while maintaining HIPAA-compliant practices.