Remote Executive Admin & Practice Operations Lead

STAFFVIRTUAL, Inc.; Compostela; On-site; PHP 167,000 - 279,000; Part time

Job summary

STAFFVIRTUAL, Inc. is seeking an Executive Administrative Coordinator (Remote) for part-time hours. The role focuses on front-desk operations and high-level practice administration, acting as a central operational anchor for senior leadership.

Responsibilities include scheduling, client intake, billing support, and confidential data handling. This remote position offers 20 hours per week with a flexible schedule and strong emphasis on accuracy and autonomy.

Qualifications

• 3–5+ years of executive administrative support in healthcare or related fields.
• Strong autonomy and organization; can work with minimal supervision.
• Excellent scheduling, data entry, billing accuracy, and confidentiality.
• Professional communication with clients, providers, leadership, and stakeholders, including HIPAA & data privacy.

Responsibilities

• Coordinate day-to-day administrative operations and support senior leadership.
• Manage calendars, appointments, and follow-ups with high accuracy.
• Handle client intake, scheduling, billing questions, and payments.
• Provide executive and operational support; manage emails and vendor coordination.

Skills

Executive support

Healthcare administration

Attention to detail

Scheduling

HIPAA compliance

Communication

Tools

EHR platforms

Google Workspace

Microsoft Office

Billing systems

Job description

STAFFVIRTUAL, Inc. is seeking an Executive Administrative Coordinator (Remote) for part-time hours. The role focuses on front-desk operations and high-level practice administration, acting as a central operational anchor for senior leadership.

Responsibilities include scheduling, client intake, billing support, and confidential data handling. This remote position offers 20 hours per week with a flexible schedule and strong emphasis on accuracy and autonomy.