Remote Executive Assistant & Operations Coordinator

Hammerjack Pty Ltd; Philippines; On-site; PHP 240,000 - 420,000; Full time

Job summary

Orbit VA Agency is hiring a full-time Admin & Executive Assistant for a remote role. You will manage calendars, schedule meetings, arrange travel, and prepare expense reports for executives and leadership teams.

You will also handle emails, coordinate communications, and maintain accurate records and documents. You'll prepare presentations and reports, update trackers and databases, and support project coordination and follow-up tasks, working closely with clients and internal teams to ensure

Qualifications

• Experience in administrative assistance and executive support.
• Proficiency with calendar management and scheduling.
• Ability to manage confidential information and multitask in a remote environment.

Responsibilities

• Manage calendars and schedule meetings for executives.
• Organize travel arrangements and prepare expense reports.
• Handle email and inbox management and coordinate communications.
• Prepare presentations and reports; update trackers and databases.
• Support project coordination and follow-up tasks and liaise with clients.

Skills

Calendar management

Scheduling

Executive support

Email management

Communication

Organization

Education

Business administration education

Tools

Google Workspace

Microsoft 365

Job description

Orbit VA Agency is hiring a full-time Admin & Executive Assistant for a remote role. You will manage calendars, schedule meetings, arrange travel, and prepare expense reports for executives and leadership teams.

You will also handle emails, coordinate communications, and maintain accurate records and documents. You'll prepare presentations and reports, update trackers and databases, and support project coordination and follow-up tasks, working closely with clients and internal teams to ensure