Remote Executive Admin & Practice Operations Lead

Staff Virtual; Cebu City; Remote; PHP 123,000 - 190,000; Part time

Benefits offered by this job

Remote work

Part-time

4 hours/day

20 hours/week

Job summary

Staff Virtual is seeking an Executive Administrative Coordinator to manage front-d desk operations and high-level practice administration in a remote capacity.

The role functions as the central operational anchor, providing autonomous, detail-oriented support to senior leadership and providers, with responsibilities spanning scheduling, client intake, billing, and vendor coordination. A strong emphasis on confidentiality and HIPAA/data privacy is required.

Qualifications

• 3–5+ years of executive administrative support, healthcare administration, hospitality management, or senior administrative roles.
• Prior healthcare or mental health experience is preferred.
• Demonstrates autonomy and ability to work independently with strong attention to detail.

Responsibilities

• Administrative & Practice Coordination: support senior leadership and providers; manage calendars with high accuracy; coordinate client intake.
• Client Intake, Scheduling & Support: be the main contact via phone/email; guide scheduling and follow-ups; reduce missed opportunities.
• Billing & Revenue Support: assist co-pay collection, superbill prep, and payment follow-ups; maintain billing data.
• Executive & Operational Support: manage emails/phone, keep EHR data current, coordinate vendor needs and track pending tasks.

Skills

Autonomy

Attention to detail

Communication

Client service

Organization

Technology

Confidentiality

Growth focus

Scheduling

Tools

EHR platforms

Billing systems

Google Workspace

Microsoft Office

Job description

Staff Virtual is seeking an Executive Administrative Coordinator to manage front-d desk operations and high-level practice administration in a remote capacity.

The role functions as the central operational anchor, providing autonomous, detail-oriented support to senior leadership and providers, with responsibilities spanning scheduling, client intake, billing, and vendor coordination. A strong emphasis on confidentiality and HIPAA/data privacy is required.