Remote Document Control Admin | Transmittals & Records

Twoconnect; Metro Manila; Remote; PHP 279,000 - 391,000; Full time

Benefits offered by this job

Work from home

HMO with 2 dependents

Government-mandated benefits

Job summary

Twoconnect is seeking a Document Control Assistant to support the Document Controller in preparing, issuing, tracking and maintaining project and vendor documentation. The role covers transmittals, registers, metadata verification and version-controlled libraries.

The position requires a Bachelor’s degree in a related field and at least 3 years of document-control experience, with strong PDF editing, MS 365 skills and attention to detail.

Qualifications

• Bachelor’s degree in a related discipline is essential.
• Minimum 3 years’ relevant experience in document control or project documentation is essential.
• Strong PDF editing and formatting capability using Adobe Acrobat or comparable software is essential.
• Proficiency in Microsoft 365, including Word, Excel, Outlook, Teams and SharePoint, is essential.
• Strong understanding of document naming, numbering, revisions, metadata, version control and filing principles is essential.
• Exceptional attention to detail and the ability to identify formatting, numbering, revision and completeness errors are essential.
• Strong organisational and time-management skills, with the ability to manage multiple project packages and customer deadlines, are essential.
• Ability to follow detailed customer-specific document requirements, procedures and approval workflows consistently is essential.
• Strong written communication and stakeholder coordination skills, including professional follow-up with suppliers and internal teams, are essential.

Responsibilities

• Assist the Document Controller with day-to-day document control activities across active customer, supplier and project packages.
• Prepare and issue document transmittals to customers and other stakeholders in accordance with approved procedures and project requirements.
• Create, maintain and update Vendor Data Document Registers for project packages, including document status, revisions, submissions and return information.
• Receive supplier documentation and verify that filenames, document numbers, revisions, titles, dates and required metadata are complete and accurate.
• Edit and format PDF documents, applying approved company or customer headers, document numbers, filenames, cover information and other project-specific requirements.
• Maintain structured project folders and document libraries in SharePoint, ensuring records are stored correctly with appropriate version control.
• Register incoming and outgoing documentation and maintain accurate and traceable records of document issues, revisions, reviews and approvals.
• Check documentation against customer specifications, document schedules and submission requirements before release.
• Coordinate with the Document Controller, project personnel, suppliers and internal stakeholders to obtain missing information and resolve document discrepancies.
• Track outstanding documents, customer comments, supplier revisions and due dates and follow up as required to keep project submissions on schedule.
• Prepare document packages for internal review and ensure appropriate approval is obtained before documentation is transmitted externally.
• Support project handover and close-out activities by confirming final records, approved revisions and required customer documentation are complete.
• Follow approved document naming, numbering, retention, access-control and document-management procedures.
• Other position-level duties as they arise.

Skills

Attention to detail

Time management

Written and verbal communication

Stakeholder coordination

Autonomous working

Education

Bachelor’s degree in Business Administration, Information Management, Records Management, Engineering, Project Management

Tools

Adobe Acrobat

SharePoint

Microsoft 365

Job description

Twoconnect is seeking a Document Control Assistant to support the Document Controller in preparing, issuing, tracking and maintaining project and vendor documentation. The role covers transmittals, registers, metadata verification and version-controlled libraries.

The position requires a Bachelor’s degree in a related field and at least 3 years of document-control experience, with strong PDF editing, MS 365 skills and attention to detail.