Remote Document Control Specialist

Twoconnect; Manila; Remote; PHP 335,000 - 603,000; Full time

Benefits offered by this job

Work from home

HMO with 2 free dependents

Medical reimbursements

Government-mandated benefits

Career development training

Job summary

Twoconnect seeks a Document Control Assistant to support the Document Controller in preparing, issuing, tracking and maintaining project and vendor documentation. You will handle transmittals, vendor registers, and ensure metadata accuracy across SharePoint folders while upholding project-specific naming and revision standards.

Ideal candidates have a Bachelor’s degree and at least 3 years in document control, with strong PDF editing skills and proficiency in Microsoft 365.

Qualifications

• Bachelor’s degree in a related discipline is essential.
• Minimum 3 years of experience in document control or similar.
• Experience maintaining document registers, transmittals and revision histories is essential.
• Strong PDF editing/formatting using Adobe Acrobat or equivalent.
• Proficiency with Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint).
• Understanding of document naming, numbering, revisions, metadata and version control.

Responsibilities

• Support Document Controller with day-to-day document control activities across customer, supplier and project packages.
• Prepare and issue document transmittals to customers and stakeholders.
• Create and maintain Vendor Data Document Registers with status, revisions and submissions.
• Receive and verify supplier documentation for metadata and accuracy.
• Edit/format PDFs with approved headers and project-specific requirements.
• Maintain structured project folders and SharePoint libraries with version control.
• Register and track issued/revised/approved documentation across cycles.
• Coordinate with stakeholders to resolve missing information and discrepancies.
• Ensure documentation meets customer specifications and submission requirements.
• Prepare document packages for internal review and approval before external transmission.
• Support project handover and close-out activities with final records and revisions.

Skills

Attention to detail

Document control

Time management

Stakeholder coordination

Autonomous working

Education

Bachelor’s degree in Business Administration, Information Management, Records Management, Engineering, Project Management or related discipline

Tools

Adobe Acrobat

Microsoft 365

SharePoint

Job description

Twoconnect seeks a Document Control Assistant to support the Document Controller in preparing, issuing, tracking and maintaining project and vendor documentation. You will handle transmittals, vendor registers, and ensure metadata accuracy across SharePoint folders while upholding project-specific naming and revision standards.

Ideal candidates have a Bachelor’s degree and at least 3 years in document control, with strong PDF editing skills and proficiency in Microsoft 365.