Remote Document Control Specialist

Twoconnect Philippines, Inc.; Metro Manila; Remote; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Work from home

HMO with 2 free dependents and medical

Government-mandated benefits

Job summary

Twoconnect Philippines, Inc. is seeking a Document Control Assistant to support the Document Controller with preparing, issuing, tracking and maintaining project and vendor documentation.

You will handle customer transmittals, maintain Vendor Data Document Registers, and format supplier documentation to meet project-specific naming, numbering, revisions and submission requirements. The role involves assisting across active customer, supplier and project packages, ensuring accuracy of metadata,

Qualifications

• Bachelor’s degree in a relevant discipline is essential.
• Minimum 3 years’ experience in document control or related role is essential.
• Experience maintaining document registers, transmittals and revision histories is essential.
• Strong PDF editing/formatting using Adobe Acrobat or similar is essential.
• Proficiency with Microsoft 365 (Word/Excel/Outlook/Teams/SharePoint) is essential.
• Strong understanding of naming, numbering, revisions, metadata and version control is essential.
• Excellent attention to detail and ability to catch formatting/revision errors.

Responsibilities

• Assist the Document Controller with day-to-day document control activities across customer, supplier and project packages.
• Prepare and issue document transmittals to customers and stakeholders per procedures.
• Create and update Vendor Data Document Registers for project packages.
• Receive supplier documentation and verify metadata and revisions for accuracy.
• Edit/format PDFs with project-specific headers and information.
• Maintain structured folders and version-controlled document libraries in SharePoint.
• Register and track document issues, revisions, reviews and approvals.
• Check documents against specifications and submission requirements before release.
• Coordinate with stakeholders to resolve discrepancies and obtain missing information.
• Track outstanding documents and due dates to keep submissions on schedule.
• Prepare document packages for internal review and ensure approval before external transmission.
• Support project handover/close-out with final records and revisions.

Skills

Attention to detail

Time management

Written communication

Autonomy

Stakeholder coordination

Education

Bachelor's degree in Business Administration / Information Management / Records Management / Engineering / Project Management or related discipline

Tools

Adobe Acrobat

Microsoft 365

SharePoint

Microsoft Word

Microsoft Excel

Outlook

Teams

Job description

Twoconnect Philippines, Inc. is seeking a Document Control Assistant to support the Document Controller with preparing, issuing, tracking and maintaining project and vendor documentation.

You will handle customer transmittals, maintain Vendor Data Document Registers, and format supplier documentation to meet project-specific naming, numbering, revisions and submission requirements. The role involves assisting across active customer, supplier and project packages, ensuring accuracy of metadata,