Remote CEO Assistant (EST) – Elite Executive Support

Collective Residential; Mexico; On-site; PHP 5,629,000 - 7,505,000; Full time

Benefits offered by this job

USD salary based on experience

Remote work

Job summary

Collective Residential is seeking a Virtual Executive Assistant to support the CEO in a fast-paced, multi-company environment. The role requires managing complex schedules across time zones, coordinating international travel, and handling day-to-day administrative tasks with discretion.

You must be fluent in English with a neutral accent, comfortable working EST hours, and able to respond to urgent needs outside standard hours.

Qualifications

• 5+ years of experience as an Executive Assistant, with at least 2 years supporting C-level executives in a fast-paced environment.
• Fluent in English, with excellent written and verbal communication skills and a very neutral accent.
• Proven ability to manage complex schedules, travel, and events with precision.
• Highly proactive and detail-oriented, with strong organizational and problem-solving skills.
• Tech-savvy and comfortable adopting new systems, tools, and AI solutions to increase productivity.
• Strong discretion and judgment when handling sensitive information.
• Ability to work EST hours consistently, with flexibility for urgent needs outside of standard business hours.

Responsibilities

• Manage complex scheduling, including internal and external meetings, calls, and events across multiple time zones.
• Coordinate travel arrangements (domestic and international), including flights, accommodations, and ground transportation.
• Support event planning for leadership meetings, board sessions, and special projects.
• Anticipate the CEO's needs and proactively resolve issues before they arise.
• Provide day-to-day administrative support, including email management, document preparation, and follow-ups.
• Maintain strict confidentiality while managing sensitive company and personal information.
• Serve as a point of contact between the CEO and internal/external stakeholders.
• Adapt seamlessly between multiple companies and business priorities, handling shifting demands with professionalism.
• Providing support for personal travel, meetings and errands.
• Be available during evenings or weekends when urgent CEO support is required.
• Utilize technology and AI tools to improve efficiency and streamline workflows.

Skills

Executive scheduling

Travel coordination

Administrative support

Confidentiality

Proactivity

Tech-savvy

Multitasking

Job description

Collective Residential is seeking a Virtual Executive Assistant to support the CEO in a fast-paced, multi-company environment. The role requires managing complex schedules across time zones, coordinating international travel, and handling day-to-day administrative tasks with discretion.

You must be fluent in English with a neutral accent, comfortable working EST hours, and able to respond to urgent needs outside standard hours.