Remote Bid Coordinator - Fast-Paced Admin & Compliance

Penbrothers International; Mandaluyong; Remote; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Meaningful work & Growth

Employee as our biggest asset

Global reach & local impact

Powering global startups

Job summary

Penbrothers is seeking a detail-oriented Bid Coordinator to support the estimating team. You will ensure timely bid preparation, submission, and tracking while coordinating administrative tasks in a fast-paced environment.

No mechanical experience is required as comprehensive training is provided, with a standard 8:00 AM – 5:00 PM ET schedule and remote work options from the Philippines.

Qualifications

• High School Diploma or equivalent.
• Previous administrative work experience.
• Strong time management and ability to meet deadlines.
• Proficient in Microsoft Office Suite and email organization.

Responsibilities

• Email & date tracking: structure incoming emails for bid dates.
• File uploads: attach drawings and project specifications.
• RFP processing: ensure compliant submission and tracking.
• Deadline management: monitor bid deadlines with detailed tracking.
• Document library: maintain bid docs, specs, drawings, and materials.
• Status reporting: update management on project milestones.

Skills

Administrative coordination

Time management

Communication

Detail-oriented

Self-motivated

Collaborative

Education

High School Diploma

Tools

MS Office

Job description

Penbrothers is seeking a detail-oriented Bid Coordinator to support the estimating team. You will ensure timely bid preparation, submission, and tracking while coordinating administrative tasks in a fast-paced environment.

No mechanical experience is required as comprehensive training is provided, with a standard 8:00 AM – 5:00 PM ET schedule and remote work options from the Philippines.