Remote Executive Assistant & Event Project Lead

Penbrothers International; Makati; On-site; PHP 558,000 - 893,000; Full time

Job summary

Penbrothers is seeking a proactive Executive Assistant & Event Project Coordinator to support the Founder. The role blends executive administration with project management across client accounts, community initiatives, and operations.

You’ll use Monday.com as the central hub, turn notes into polished materials, manage vendors, and keep financial trackers up to date. The position follows a hybrid model with remote work, tight schedule alignment (5:00 AM Manila), and cross-timezone coordination

Qualifications

• 3+ years of experience in executive administration, project coordination, or event management operations in fast-paced settings.
• Hands-on or working knowledge of U.S.-based trade show planning, logistics, and execution.
• Proficiency with project management platforms (Monday.com highly preferred) and Google Workspace/MS Office.
• Strong problem-solving, communication, organization, and adaptability for multi-brand accounts.

Responsibilities

• Maintain and organize multi-client project task boards in Monday.com.
• Monitor deadlines, flag delays, and prioritize items for the Founder.
• Coordinate deliverables with external subcontractors, designers, printers, and vendors.
• Assist in end-to-end trade show planning and logistics for software/tech clients in the U.S.
• Prepare polished event briefing decks, floor plans, and presentations from notes.
• Track production and shipping timelines for collaterals and graphics.
• Manage vendor logistics orders (venue utilities, internet, power).

Skills

3+ years exp

Trade show

Tech-savvy

Google Workspace

MS Office

English fluency

Organization

Adaptability

Vendor coordination

Tools

Monday.com

Asana

Trello

ClickUp

Job description

Penbrothers is seeking a proactive Executive Assistant & Event Project Coordinator to support the Founder. The role blends executive administration with project management across client accounts, community initiatives, and operations.

You’ll use Monday.com as the central hub, turn notes into polished materials, manage vendors, and keep financial trackers up to date. The position follows a hybrid model with remote work, tight schedule alignment (5:00 AM Manila), and cross-timezone coordination