Bidding Specialist

Biosite Medical Instruments; Manila; On-site; PHP 670,000 - 1,004,000; Full time

Job summary

Biosite Medical Instruments, Inc. is seeking a skilled Bidding Specialist to manage government and private bid processes. The role requires handling invitations, proposals, and document control with cross-functional coordination across Sales, Product, Finance, Legal, and Regulatory teams.

The candidate must have real bidding experience, excellent attention to detail, and the ability to meet tight deadlines while ensuring accuracy and compliance in all bid documents.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• At least two years of bidding, tender preparation, or bid documentation experience.
• Experience in government bidding or private-sector tendering required.
• MS Office proficiency (Word, Excel, PowerPoint, Outlook).
• Applicants without relevant bidding experience may not be considered.

Responsibilities

• Review ITTs, RFQs, RFPs, and bid instructions for compliance.
• Prepare bid checklists, timelines, and submission plans.
• Gather and validate technical, legal, financial, regulatory requirements.
• Prepare and finalize bid documents per requirements.
• Coordinate with Sales, Finance, Legal, Regulatory, and Operations.
• Assist in price schedules and financial bid documents.
• Conduct quality and compliance checks to minimize errors.
• Facilitate bid submissions within official deadlines.
• Maintain bid trackers, calendars, and document repositories.

Skills

Detail-oriented

Organized

Analytical

Process-driven

Deadline management

Strong written and verbal

Education

Bachelor’s degree in Business Administration, Marketing, Management, Finance, Legal Management, Procurement, or related

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Bidding Specialist

About the Role

Biosite Medical Instruments, Inc. is seeking an experienced, detail-oriented, and highly organized Bidding Specialist to manage the preparation, review, submission, and monitoring of government and private-sector bids, tenders, and proposals.

The successful candidate must have actual work experience in bidding or tender preparation and be capable of handling strict deadlines, complex documentary requirements, and cross-functional coordination.

What You’ll Be Doing

• Review Invitations to Bid, Terms of Reference, RFPs, RFQs, ITTs, bid bulletins, technical specifications, and tender instructions

• Prepare bid checklists, timelines, responsibility matrices, and submission plans

• Gather and validate technical, legal, financial, regulatory, and administrative requirements

• Prepare, compile, format, and finalize bid documents based on prescribed requirements

• Ensure the completeness of permits, licenses, certifications, registrations, bid forms, notarized documents, and supporting attachments

• Coordinate with Sales, Product, Finance, Legal, Regulatory, Warehouse, Operations, and other concerned departments

• Assist in preparing price schedules, cost breakdowns, commercial proposals, and other financial bid documents

• Conduct quality and compliance checks to minimize errors, omissions, late submissions, and possible disqualification

• Facilitate electronic and physical bid submissions within the official deadline

• Prepare bid folders, envelopes, labels, seals, electronic files, and delivery arrangements

• Monitor bid openings, post-qualification activities, clarifications, notices of award, disqualifications, and other critical developments

• Maintain updated bid trackers, calendars, status reports, templates, and document repositories

• Ensure proper document control, filing, version management, confidentiality, and records retention

• Immediately elevate documentary gaps, compliance risks, deadline concerns, and critical bidding updates

Required Qualifications

• Bachelor’s degree in Business Administration, Marketing, Management, Finance, Legal Management, Procurement, or a related field

• Must have at least two (2) years of actual experience in bidding, tender preparation, proposal coordination, or bid documentation

• Applicants without relevant bidding or tender experience may not be considered

• Experience in government bidding, private-sector tendering, or both is required

• Working knowledge of bid documentation, eligibility requirements, technical and financial proposals, post-qualification requirements, and submission procedures

• Proficient in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook

• Strong written and verbal communication skills

• Excellent attention to detail, organization, and deadline management

• Able to review technical, legal, financial, and commercial documents accurately

• Capable of managing multiple bids in a fast-paced and deadline-driven environment

• Willing to attend bid openings and assist with physical submissions within Manila/NCR when required

Preferred Experience

• Bidding experience in medical devices, in-vitro diagnostics, pharmaceuticals, laboratory equipment, hospital supplies, healthcare products, or a related industry

• Experience coordinating with government agencies, hospitals, laboratories, and private healthcare institutions

• Familiarity with Republic Act No. 9184, procurement documentation, and post-qualification procedures

• Experience preparing bid securities, omnibus sworn statements, eligibility documents, technical specifications, and financial bid forms

Key Competencies

• Detail-oriented and compliance-focused

• Organized, analytical, and process-driven

• Proactive in monitoring deadlines and following up requirements

• Resourceful in resolving documentary and submission concerns

• Able to maintain the confidentiality of pricing and commercial information

• Committed to accuracy, accountability, quality, and timely execution