Operations Admin & Invoicing Specialist

Remote Employee PH; Paombong; On-site; PHP 201,000 - 335,000; Full time

Benefits offered by this job

HMO plus 2 Free Dependents

Rice Allowance P1,500

Night differential (If applicable)

Job summary

Remote Employee BPO is seeking an Administrative Assistant to support our Melbourne operations. The role involves day-to-day coordination, data entry, scheduling, invoicing, and basic accounts support, requiring strong organization and proactive communication.

Experience with ServiceM8 and familiarity with accounting processes are highly valued. The position offers a 5-day work week with a 7:00am–4:00pm schedule (Philippine Time) and an onsite setup, with benefits including HMO for you and two

Qualifications

• Previous experience in administration, office support, customer service or operations.
• Experience with invoicing or basic accounts administration.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Confident using computers, email, spreadsheets and online business systems.
• Experience with ServiceM8 is highly desirable.
• Experience with accounting, CRM, job management or scheduling software is advantageous.
• Basic understanding of invoicing, accounts receivable and general financial administration.
• Ability to learn new systems and processes quickly.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving skills and a proactive approach.
• Ability to work independently and as part of a team.

Responsibilities

• Provide general administrative and operational support to the Melbourne team.
• Manage and update customer, job and business information in internal systems.
• Use ServiceM8 to assist with job administration, scheduling and record management.
• Coordinate bookings, schedules and day-to-day operational requirements.
• Perform accurate data entry and maintain digital records and documentation.
• Prepare and issue invoices and assist with general invoicing administration.
• Monitor outstanding invoices and assist with payment follow-ups where required.
• Assist with basic accounts administration, including processing invoices, purchase orders, receipts and related documentation.
• Check billing information, pricing and job details for accuracy.
• Assist with reconciling basic records and identifying discrepancies or missing information.
• Monitor and follow up outstanding tasks, paperwork and information.
• Assist with customer enquiries and general communication where required.
• Prepare and maintain spreadsheets, reports and administrative records.
• Manage general email and administrative correspondence.
• Assist with coordinating jobs and supporting the wider operations team.
• Maintain organized files, records and databases.
• Assist with ad-hoc administrative tasks and projects as required.
• Identify opportunities to improve administrative and operational processes.

Skills

Organization

Time management

Attention to detail

Communication skills

Proactive problem-solving

Data entry

Teamwork

Independent work

Tools

ServiceM8

Spreadsheets

CRM systems

Invoicing software

Scheduling software

Job description

Remote Employee BPO is seeking an Administrative Assistant to support our Melbourne operations. The role involves day-to-day coordination, data entry, scheduling, invoicing, and basic accounts support, requiring strong organization and proactive communication.

Experience with ServiceM8 and familiarity with accounting processes are highly valued. The position offers a 5-day work week with a 7:00am–4:00pm schedule (Philippine Time) and an onsite setup, with benefits including HMO for you and two