Recruitment Officer

The Moment Group; Makati; On-site; PHP 240,000 - 360,000; Full time

Job summary

The Moment Group in Makati is seeking a Recruitment Officer to support end-to-end talent acquisition, ensuring a positive candidate experience from application to onboarding. The role collaborates with recruiters and hiring managers to execute recruitment activities efficiently and maintain accurate records.

Ideal candidates have 1–3 years in recruitment or HR, strong organisational skills, and attention to detail, with proficiency in MS Office or Google Workspace.

Qualifications

• Bachelor's degree in Human Resources, Psychology, Business Administration or a related field.
• 1-3 years of experience in recruitment, human resources or related administrative functions.
• Proficient in Microsoft Office applications (Outlook, Excel and Word) or Google Workspace.
• Strong written and verbal communication skills.
• Excellent organisation, coordination and time-management skills.
• High level of accuracy and attention to detail, particularly in handling recruitment records and employee documentation.
• Ability to handle confidential information with discretion and professionalism.
• Demonstrates initiative, accountability and the ability to manage multiple priorities.

Responsibilities

• Recruitment Data and System Management: maintain candidate records and recruitment databases.
• Monitor collection of pre-employment requirements and file documentation.
• Coordinate employment verification, reference checks, and pre-employment clearances.
• Ensure proper documentation and safekeeping of records.
• Recruitment Coordination and Administration: manage inboxes and communications.
• Coordinate interview schedules and communication between candidates, recruiters, and hiring managers.
• Prepare interview materials, candidate profiles, and assessment documents.
• Support job fairs, caravans, and sourcing activities, including crowd management.
• Monitor recruitment activities and move candidates through the process.
• Candidate Experience and Stakeholder Management: pre-boarding discussions and stakeholder updates.
• Uphold recruitment standards with responsive, candidate-centred support.
• Coordinate with recruiters on requirements and updates.
• Follow through on candidate concerns to minimise delays.
• Ensure timely communication of updates to stakeholders.
• Onboarding and New Hire Support: coordinate onboarding schedules and provide information.
• Facilitate pre-boarding and address employment requirements for new hires.
• Monitor onboarding requirements and address pending documents.
• Support onboarding activities for a smooth transition.

Skills

Communication skills

Organisational skills

Attention to detail

Discretion

Multi-tasking

Education

Bachelor's degree in HR or related field

Tools

ATS/HRIS

Job description

The Recruitment Officer plays a key role in supporting the end-to-end talent acquisition process, ensuring a seamless and positive candidate experience from application through onboarding. The role is responsible for managing recruitment coordination, monitoring candidate progress, maintaining accurate recruitment records and systems, and facilitating pre-employment and onboarding requirements.

The position works closely with recruiters and hiring managers to ensure recruitment activities are carried out efficiently, timely, and in accordance with established company standards. This role is ideal for someone who demonstrates strong organisational skills, initiative, attention to detail, and a genuine interest in building a career in Human Resources and Talent Acquisition.

Key Responsibilities

1. Recruitment Data and System Management

• Maintain the accuracy and completeness of candidate records and recruitment databases, ensuring timely updates of applicant information and recruitment status.

• Monitor and manage the collection, submission, and completion of pre-employment requirements and 201 file documentation.

• Coordinate the completion of employment verification, reference checks, and other pre-employment clearances in accordance with company requirements.

• Ensure proper documentation and safekeeping of candidate and new hire records.

2. Recruitment Coordination and Administration

• Manage recruitment-related inboxes and communications, ensuring timely and professional responses to candidate enquiries.

• Coordinate interview schedules and facilitate communication between candidates, recruiters, and hiring managers.

• Prepare interview materials, candidate profiles, and other assessment documents needed throughout the selection process.

• Provide recruitment support during job fairs, recruitment caravans, and other sourcing activities, including candidate assistance and crowd management.

• Monitor recruitment activities and follow through on pending requirements to help ensure timely movement of candidates throughout the hiring process.

3. Candidate Experience and Stakeholder Management

• Facilitate pre-boarding discussions with successful candidates to ensure they remain informed, engaged and connected with the organisation before their start date.

• Uphold established recruitment service standards by providing responsive, professional, and candidate-centred support throughout the recruitment process.

• Coordinate with recruiters and hiring managers on candidate requirements, interview arrangements and recruitment updates.

• Proactively follow through on candidate concerns and pending deliverables to minimise delays and contribute to an efficient time-to-hire.

• Ensure clear and timely communication of recruitment-related updates to relevant stakeholders.

4. Onboarding and New Hire Support

• Coordinate onboarding schedules and ensure new hires are properly informed of their onboarding activities.

• Facilitate pre-boarding discussions and provide new hires with relevant information regarding their employment requirements and first-day preparations.

• Monitor the completion of onboarding requirements and coordinate with concerned teams to address pending documents or concerns.

• Support the implementation of onboarding activities to ensure a smooth and positive transition for newly hired employees.

Qualifications & Skills

Required

• Bachelor's degree in Human Resources, Psychology, Business Administration or a related field.

• 1-3 years of experience in recruitment, human resources or related administrative functions.

• Proficient in Microsoft Office applications (Outlook, Excel and Word) or Google Workspace.

• Strong written and verbal communication skills.

• Excellent organisation, coordination and time-management skills.

• High level of accuracy and attention to detail, particularly in handling recruitment records and employee documentation.

• Ability to handle confidential information with discretion and professionalism.

• Demonstrates initiative, accountability and the ability to manage multiple priorities.

Preferred

• Experience working with an Applicant Tracking System (ATS), HRIS or recruitment database.

• Exposure to both volume and non-volume recruitment processes.

• Experience coordinating job fairs, recruitment caravans or other talent acquisition initiatives.

• Familiarity with pre-employment requirements and onboarding processes.