Recruiting Coordinator

Xtendops; Cebu City; On-site; PHP 250,000 - 360,000; Full time

Job summary

XtendOps, Inc. is seeking a detail-oriented Recruiting Coordinator to support dental practice hiring for assistants, hygienists, front office staff, and related roles. You will manage the recruiting process, onboarding, and candidate communications.

You will also oversee the externship program, coordinate with dental schools, and ensure documentation is complete and compliant. Strong organizational and HRIS/ATS proficiency are essential.

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree in Human Resources or related field preferred.
• At least 1 year of experience in an HR administrative role.

Responsibilities

• Coordinate recruitment and onboarding for dental practice staff.
• Manage the dental externship program and liaise with schools and externs.
• Prepare recruitment reports and maintain ATS/candidate records.
• Ensure compliance with regulations and internal policies.

Skills

MS Office

HRIS

ATS

UKG

iCIMS

Education

High school diploma or equivalent

Bachelor’s degree in HR or related field (preferred)

Tools

HRIS/ATS systems

Microsoft Office Suite

Job description

Job Overview

The Recruiting Coordinator supports the hiring needs of dental practices by coordinating recruitment activities for dental assistants, hygienists, front office staff, and other practice personnel.

This role ensures that the hiring process runs smoothly, efficiently, and in compliance with practice policies and regulatory requirements. The Recruiting Coordinator also manages the dental externship program, working closely with dental schools, externs, and practice leaders to provide a positive learning experience and identify potential future employees.

Key Responsibilities

1. Recruitment and Hiring

• Coordinate the hiring and onboarding process for dental assistants, hygienists, front office staff, and other practice personnel.

• Serve as the main point of contact for candidates and provide timely updates throughout the recruitment process.

• Maintain accurate candidate records and recruitment documentation in the applicant tracking system (ATS).

• Prepare offer letters, coordinate background checks, and assist with onboarding requirements.

• Work with the Practice Manager and HR team to ensure a smooth hiring process.

• Ensure recruitment activities comply with state dental board regulations, credentialing requirements, and practice policies.

2. Externship Program Management

• Manage the dental externship program and maintain relationships with dental assistant schools.

• Coordinate externship schedules and placements across practice locations based on clinical capacity.

• Ensure externs complete the required documentation, compliance forms, and orientation activities.

• Coordinate communication among externs, school representatives, and practice leadership.

• Help provide a positive and educational externship experience.

• Identify high-performing externs who may be suitable for future employment opportunities.

3. Administrative Support and Reporting

• Prepare and maintain recruitment reports and metrics to support staffing plans and hiring decisions.

• Keep recruitment records and documentation organized and up to date.

• Assist with recruitment-related projects and process improvements.

• Support workforce development initiatives and other administrative tasks as needed.

Qualifications and Skills

Technical Skills

• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

• Familiarity with Human Resources Information Systems (HRIS) and Applicant Tracking Systems (ATS), such as UKG and iCIMS.

• Ability to maintain accurate records and prepare recruitment reports.

Core Competencies

• Excellent organizational skills and attention to detail.

• Strong verbal and written communication skills.

• Good interpersonal skills and ability to build professional relationships.

• Strong problem-solving and time management abilities.

• Ability to manage multiple tasks and meet deadlines.

• Commitment to confidentiality and responsible handling of sensitive information.

• Ability to coordinate effectively with candidates, educational institutions, practice managers, and HR teams.

Experience

• High school diploma or equivalent required.

• Bachelor's degree in Human Resources or a related field preferred.

• At least 1 year of experience in an HR administrative role.