Receptionist (Internship)

DigiPlus Interactive Corp; Taguig; On-site; PHP 279,000 - 390,600; Full time

Job summary

A digital solutions company in Metro Manila is seeking an experienced receptionist/admin. In this role, you will greet visitors, manage calls, handle inquiries, and support daily operations. Candidates should have at least 12 years of experience in a receptionist/admin role and possess strong communication and interpersonal skills. The position offers a dynamic work environment where teamwork and professionalism are essential.

Qualifications

• At least 12 years of experience in a receptionist/admin role.
• Strong communication and interpersonal skills.

Responsibilities

• Greet and assist all visitors in a professional and friendly manner.
• Handle incoming calls, emails, and inquiries efficiently.
• Maintain visitor logs and ensure proper registration procedures.
• Coordinate visitor access and security clearance.
• Manage meeting room bookings and ensure readiness.
• Receive, sort, and distribute mail and deliveries.
• Support basic documentation and filing tasks.
• Assist in office coordination and daily operations.
• Liaise with internal teams for smooth operations.
• Monitor reception area cleanliness and organization.
• Ensure all front desk supplies are well-stocked.
• Provide accurate information to employees and visitors.
• Handle complaints or concerns professionally.
• Ensure professional front desk operations.
• Manage incoming and outgoing mail, deliveries, and documents.
• Maintain an organized and presentable reception area.
• Ensure proper visitor access control.
• Maintain accurate records and documentation.
• Provide administrative support for daily office operations.
• Ensure compliance with company policies and standards.
• Demonstrate strong customer service and adaptability.

Skills

Strong communication skills

Interpersonal skills

Customer service

Education

Bachelor's degree in Business Administration or related field

Job description

Responsibilities

• Greet and assist all visitors in a professional and friendly manner
• Handle incoming calls, emails, and inquiries efficiently
• Maintain visitor logs and ensure proper registration procedures
• Coordinate visitor access and security clearance
• Manage meeting room bookings and ensure readiness
• Receive, sort, and distribute mail and deliveries
• Support basic documentation and filing tasks
• Assist in office coordination and daily operations
• Liaise with internal teams (Admin, Security, Housekeeping) for smooth operations
• Monitor reception area cleanliness and organization
• Ensure all front desk supplies are well-stocked
• Provide accurate information to employees and visitors
• Handle complaints or concerns professionally and escalating when necessary
• Ensure professional front desk operations by welcoming visitors, managing registrations, and maintaining a positive first impression at all times
• Coordinate meeting room bookings and ensure rooms are properly prepared, clean, and ready for use
• Manage incoming and outgoing mail, deliveries, and documents, ensuring accurate recording and timely distribution
• Maintain an organized, clean, and presentable reception area at all times, coordinating with housekeeping and security when necessary
• Ensure proper visitor access control by following company security procedures and coordinating with building administration when required
• Maintain accurate records and documentation, including visitor logs, delivery records, and administrative tracking systems
• Provide administrative support for daily office operations and assist with ad hoc tasks as assigned by the Admin team
• Ensure compliance with company policies, SOPs, and service standards in all front desk and administrative activities
• Demonstrate strong customer service, professionalism, and adaptability in handling various situations, including high visitor volume and urgent requests

Qualifications

• Bachelor's degree in Business Administration or related field (preferred)
• At least 12 years of experience in receptionist / admin role
• Strong communication and interpersonal skills