Purchasing Specialist

Dermorepubliq Corporation; Quezon City; On-site; PHP 334,800 - 502,200; Full time

Job summary

A company in the procurement services sector is looking for a Purchasing Specialist to manage procurement of goods and services, ensuring timely and compliant acquisition. The ideal candidate will have a Bachelor's degree in a relevant field and strong analytical skills, along with proficiency in MS Excel and ERP systems. Experience in procurement reporting is a plus. This role offers opportunities to improve purchasing efficiency and support management decisions.

Qualifications

• Experience in data analysis or procurement reporting is an advantage.

Responsibilities

• Manage procurement of goods and services according to company policies.
• Create and manage purchase orders accurately.
• Monitor order status for on-time delivery.
• Maintain records of purchase orders and related documents.
• Ensure compliance with procurement policies.
• Support strategic procurement team with data for analysis.

Skills

Strong communication

Analytical skills

Proficiency in MS Excel

Attention to detail

Time management

Collaboration

Education

Bachelor's degree in Business Administration, Accounting, Finance, Supply Chain Management, or related field

Tools

ERP/procurement systems

Job description

The Purchasing Specialist is responsible for managing the procurement of goods and services in accordance with company policies and standards. This role ensures the timely, cost-effective, and compliant acquisition of materials while also supporting data analysis and reporting to improve purchasing efficiency and support management decisions.

KEY RESPONSIBILITIES:

Purchase Order (PO) Creation & Management

• Convert approved purchase requests into accurate purchase orders in the system.
• Ensure correct pricing, quantities, item codes, tax, and delivery details before PO release.

Order Tracking and Coordination with Warehouse/Logistics

• Monitor order status with logistics to ensure on‑time delivery.
• Escalate delays or discrepancies and coordinate resolutions with internal stakeholders.
• Coordinate with warehouse and logistics teams for delivery scheduling and receiving.
• Support resolution of issues such as short deliveries, wrong items, or damages.

Documentation & System Updates

• Maintain up‑to‑date records of POs, delivery receipts, invoices, and other relevant documents.
• Ensure ERP or purchasing system data is accurate and complete.
• Assist Finance/AP in matching invoices against POs and goods receipts.
• Help resolve price, quantity, or tax discrepancies with suppliers.

Adherence to Procurement Policies

• Ensure all purchases follow approved vendor lists, spending limits, and internal approval workflows.
• Flag non‑compliant requests or emergency purchases for proper documentation and approval.
• Serve as the day‑to‑day contact for suppliers regarding documentation and minor issues.
• Provide feedback from operations to inform supplier performance reviews.

Reporting & Metrics

• Support the Strategic Procurement team with data needed for analysis and forecasting.

Process Improvement

• Participate in the development and implementation of procurement systems and tools for efficiency and transparency.
• Support digitalization or automation initiatives related to purchasing and reporting processes.

Others

• Other tasks as maybe assigned by the Department Head

QUALIFICATION AND REQUIREMENTS

Education:

• Bachelors degree in Business Administration, Accounting, Finance, Supply Chain Management, or a related field.

Experience:

• Experience in data analysis or procurement reporting is an advantage.

Skills:

• Strong communication, and analytical skills.
• Proficiency in MS Excel (pivot tables, charts, formulas) and ERP/procurement systems.
• Strong attention to detail, organization, and time management.
• Ability to work collaboratively across departments and manage multiple priorities.

Core Competencies:

• Procurement and financial acumen
• Data analysis and reporting
• Integrity and accountability
• Collaboration and communication

EQUAL OPPORTUNITY STATEMENT

• Dermorepubliq is an equal opportunity employer and is committed to fostering a diverse and inclusive work environment